Accounts Payable Specialist
3 weeks ago
Our client is looking for an Accounts Payable Specialist. This role is responsible for processing invoices, reconciling accounts, and ensuring all payments are made on time. Work closely with other departments to ensure that financial transactions are accurate and efficient.
**Responsibilities**:
- Manage all shared accounts payable mailboxes.
- Prepare and administrate regular payment runs.
- Prepare monthly vendor age analysis.
- Reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements on a regular basis.
- Verify discrepancies on vendor reconciliations and resolve reconciling items timeously.
- Facilitate payment of invoices due by sending bill reminders and contacting vendors.
- Prepare all new vendor SAP take-on forms with the correct authorization sign-off.
- Develop and measure department KPIs.
- Facilitate payment of invoices due by sending bill reminders and contacting clients.
- Facilitate the invoice authorization process through the vendor invoice management system.
- Perform invoice and general ledger data entry including good, and received matching for inter-company and freight invoices.
- Use the spend analysis tool.
- Analyzing workflow processes and recommending efficiency improvements.
- Prepare and process the monthly AP accrual after authorization.
- Prepare monthly AP reports including blocked invoices, over 60 days vendors, payment forecasts, and comments on material vendor movements.
- Assist audit process as instructed by supervisor.
- Process and review credit card statements, ensuring proper authorization was obtained.
- Handle vendor payment and invoice inquiries.
- Data entry of bank payments to vendor accounts and clearing of entries
- Ensuring that the AP department adheres to Internal Controls.
- Facilitate ad-hoc accounts payable projects.
- Training and management of direct reports.
**Key Skills**:
- Strong proficiency in Excel.
- SAP intermediate experience is preferred and a distinctive advantage.
- Ability to work to strict deadlines in a fast-paced environment.
- Ability to communicate effectively in English, both written and oral.
- In-depth knowledge of double entry and cost center accounting.
- Exceptional attention to detail and strong mathematics and analysis skills to produce data accuracy.
- Be an innovative problem solver and a facilitator of change.
**Qualifications**:
- Have proven and substantial experience in an AP/Accounting role within FMCG of a minimum of 5 years.
- Minimum educational requirement NQF level 5 (Higher Certificate) in finance/accounting stream.an
**Job Types**: Full-time, Permanent
Ability to Commute:
- Cape Town, Western Cape (required)
Ability to Relocate:
- Cape Town, Western Cape: Relocate before starting work (required)
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