Accounts Payable Supervisor

2 weeks ago

Cape Town, Western Cape, South Africa One&Only Cape Town Full time
Accounts Payable Supervisor
(6497)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests' stay to bring their dreams and desires to life.

With an atmosphere that's chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests' expectations at every possible turn.


Set in the vibrant heart of Cape Town's waterfront, surrounded by restaurants, shopping, art and entertainment; on the doorstep of Table Mountain; and within easy reach of spectacular beaches, national parks, and winelands; One&Only Cape Town is the ultimate curator of discovery, from active adventures, to mindful moments and exclusive, tailored experiences.

The warm South African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest's every need and surpass expectations.

Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure.

This is not simply our job, it's our passion

Job Summary

Reporting to the Assistant Financial Controller and responsible for the monitoring, timely payment processing and proper recording of Accounts Payable transactions and shall work closely with the Accounts Payable Officers on day to day Accounts Payable transactions. This role will work closely with the Assistant Financial Controller on matters relating to budgets/forecasts.**
Key Duties and Responsibilities

General:

  • Review and supervise the daily tasks of Accounts Payable Officers.
  • Reports immediately to the Senior Accountant, all issues relating to Accounts Payable for discussion and resolution.
  • Liaise with other departments on issues/matters related to Accounts Payable in order for efficient and timely resolution. Prepares weekly payments schedule so that invoices are paid on or before the due dates for efficient cash allocation and to enhance the loyalty of key suppliers of the resort, resulting to lower prices of goods and maintaining/extending the credit terms.
  • Review the aging report on a weekly basis to ensure that all unpaid past due invoices are investigated timely and that all payables are current;
  • Assist in the monthly forecast and annual budget exercise.
  • Prepare a weekly report of purchase orders and receipts not matched to invoices for follow up with different outlets.
  • Process invoices for payment accurately and timely so that invoices are paid as they become due, no supplier complaints should be received due to late, incorrect or nonpayments of invoices.
  • Prepare payments on prepayment requests from the Purchasing department and ensure that receipts are applied correctly and timely once the goods are received.
  • Ensure that information, as per supplier invoice, corresponds with the information as per PO, GRN and other supporting documents before processing for payment; and raise any discrepancies noted to the concerned sections/departments/persons.
  • Check and ensure all invoices for payment are duly supported with approved Purchase Orders (PO), Goods Receiving Notes (GRN) and other supporting documents or duly signed/authorized by the responsible departments before submitting for payment approval.
  • Ensure proper recording of Accounts Payable transactions and that expenses are properly allocated to the respective expense accounts.
  • Ensure proper descriptions detailing the items are captured into People Soft from the invoice.
  • Coordinate timely and effectively with Purchasing, Receiving and Cost Control all PO, invoice and receiving issues.
  • Liaise with suppliers to ensure that invoice/payment issues are resolved on time.
  • Liaise effectively with the bank any queries/matters related to supplier payments.
  • Investigate immediately past due invoices noted during payment processing to ensure that all unpaid past due invoices are given timely attention and that all payables are current.
  • Reconcile supplier balances and send out requests for Statement of Accounts (SOA) to suppliers on a periodic basis.
  • Ensure that monthly expenses for goods/services received but not invoiced are accrued for via a general ledger journal and reversed in the following month.
  • Check and ensure that supplier information in People Soft is accurate at all times (i.e. Supplier Name, contact information, bank information, currency etc.).
  • Review and identify areas for improvement related to Accounts Payable processes to enhance the current processes and improve internal controls.
  • Prepare audit schedules related to Accounts Payable as requested by the external auditors.
  • Prepare monthly reconciliation/schedule of Payable accounts and AP aging, Suppliers Prepayments, Purchases and other payable accounts; ensure all payments processed are properly recorded in the books.
  • Load payment batches into the bankin

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