Senior Accounts Payable Clerk

4 weeks ago

Cape Town, South Africa Performer Recruitment Full time

**Introduction**

We are currently seeking a Senior Accounts Payable Clerk who can demonstrate leadership, collaboration, and a strong ability to work effectively within a team. We are looking for a professional individual who approaches their work with a high level of expertise and creativity. This role presents an exciting opportunity for someone who is motivated to make a significant impact.

**Duties & Responsibilities**

**Processing and Validating Creditors Expense Data**
- Review approved purchase orders to ensure that the correct vendor is utilised
- Follow-up on long outstanding open purchase orders
- Verify that invoices received are valid in terms of SARS VAT requirements, company policy and process creditor’s invoices
- Ensure invoice captured in the correct account, brand and region
- Prepare creditors reconciliations and prepare supporting documents for payments
- Follow-up on all vendor queries and escalate issues to supervisor as relevant
- Maintain open purchase orders, open receipt / not invoiced reports
- Process non-stock journals as required
- Processing of daily freight and upload for payment
- Monitor monthly vendors and ensure monthly costs are accounted/ accrued for and provide accrual detail to the Accounts Payable Supervisor for submission at month-end
- Communication of all fixed asset purchases - with supporting documentation to Financial Accountant, to capture to Fixed Asset Register

**Management of overheads through Credit Cards and Petty Cash**
- Distribute credit card statements to card holders
- Maintain and follow up on credit card recons within the correct timeframe
- Reconcile credit card holder staff accounts
- Review expense codes
- Ensure that all petty cash reconciliations are correctly authorised
- Ensure that analysis sheet correctly reflects the attached vouchers
- Process all recons by the deadline and escalate cases of non-compliant staff members to supervisor.

**Foreign Stock and Distributor Vendor Account Reconciliations**
- Doing the monthly foreign stock vendor reconciliations for review by the Cost Management Accountant
- Assisting the AP Supervisor with any ad-hoc/difficult vendor queries
- Assisting the AP supervisor with ensuring distributor vendor accounts are reconciled with all discrepancies followed up on.

**Cashflow Projections**
- Prepare monthly cashflow projections for fixed payment runs
- Manage the cashflow of allocated vendors based on SAGE payment terms
- Track payments versus cashflow. Confirm permanent or time differences, finalise payment before payment run.

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