Payroll and HR Administrator

1 week ago

Cape Town, South Africa React Group Full time

A leading Cape Town based site services/construction firm is looking for a Payroll & HR Administrator.

The main functions of the role involves administering our company's HR, and Payroll, and the associated functions.

**Note**: _Only applicants residing in Cape Town who are available to start immediately, or short term should apply._

**Key Responsibilities - Payroll Admin**:

- Prepare reports, ensure legal compliance, and process payroll.
- Process and manage all aspects of payroll, including calculating hours, calculating deductions, processing new hires and terminations, and ensuring compliance with relevant regulations.
- Prepare and maintain accurate and timely payroll records and reports.
- Calculation of commission for Sales Rep’s in accordance with the Company’s commission structure.
- Resolve payroll discrepancies and resolve employee payroll queries.
- Ensure compliance with tax regulations and labour law.
- Keep up to date with changes in payroll regulations and adjust payroll systems and processes accordingly.
- Collaborate with HR and accounting teams to ensure accurate and timely processing of payroll and benefits.
- Assist with ad-hoc financial reporting and analysis as needed.
- Extract and scrutinise ERS biometric information (T&A) to calculate monthly remuneration and bi-weekly wages of office staff and field technicians.
- Accurate calculation of over time.
- Record keeping of staff loans & deductions.
- Employer and employee UIF contributions.
- Employer and employee BIBC (Building Industry Bargaining Council) contributions.
- PAYE
- Production and distribution of payslips.
- Contribute to the overall effectiveness and efficiency of the Finance Department.
- Weekly, bi-weekly and monthly reports.

**Key responsibilities - HR Admin**:

- Participate in the recruitment process.
- Prepare and administer new staff take on processes and contracts.
- Renewal of fixed term contracts.
- Manage and maintain HR filing system and all staff records.
- Administration of exit processes (contract termination, resignation, dismissal and retirement).
- Track and maintain employee absence records (leave, sick leave, etc.)
- Observe adherence to labour laws (LRA) and employment legislation across the entire company.
- Assist with the management of employee relations, including facilitating mediation of disputes and disciplinary hearings.
- Contribute to determine staff needs in terms of training, development and incentive schemes.
- Contribute to the overall effectiveness and efficiency of the HR Department.
- Weekly and monthly reports.

**Requirements**:

- Matric + minimum 5 -10 years’ experience in Payroll and HR administrative functions.
- Full knowledge and seasoned in payroll systems such as Sage, Pastel, Payday, Workpay, Achieve, Seamless Pay or similar.
- Fully PC and MS Office proficient.
- Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions).
- Excellent communication skills - verbal and written.
- Dynamic team player.
- Maintains confidentiality.
- Attention to detail.
- Excellent numeracy.
- Broad knowledge of applicable legislative frameworks, including tax and LRA.
- Deadline driven, excellent time management and organization skills.
- Passionate about the success of the organisation and wellbeing of employees.
- Relevant HR or Finance diploma/degree is preferred.

**Job Types**: Full-time, Permanent

**Salary**: R12 500,00 - R15 500,00 per month

Application Deadline: 2024/03/15

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