Payroll and HR Administrator

2 weeks ago


Cape Town, Western Cape, South Africa React Group Full time
A leading Cape Town based site services/construction firm is looking for a Payroll & HR Administrator.

The main functions of the role involves administering our company's HR, and Payroll, and the associated functions.

Note:
_Only applicants residing in Cape Town who are available to start immediately, or short term should apply._

Key Responsibilities - Payroll Admin:

  • Prepare reports, ensure legal compliance, and process payroll.
  • Process and manage all aspects of payroll, including calculating hours, calculating deductions, processing new hires and terminations, and ensuring compliance with relevant regulations.
  • Prepare and maintain accurate and timely payroll records and reports.
  • Calculation of commission for Sales Rep's in accordance with the Company's commission structure.
  • Resolve payroll discrepancies and resolve employee payroll queries.
  • Ensure compliance with tax regulations and labour law.
  • Keep up to date with changes in payroll regulations and adjust payroll systems and processes accordingly.
  • Collaborate with HR and accounting teams to ensure accurate and timely processing of payroll and benefits.
  • Assist with adhoc financial reporting and analysis as needed.
  • Extract and scrutinise ERS biometric information (T&A) to calculate monthly remuneration and biweekly wages of office staff and field technicians.
  • Accurate calculation of over time.
  • Record keeping of staff loans & deductions.
  • Employer and employee UIF contributions.
  • Employer and employee BIBC (Building Industry Bargaining Council) contributions.
  • PAYE
  • Production and distribution of payslips.
  • Contribute to the overall effectiveness and efficiency of the Finance Department.
  • Weekly, biweekly and monthly reports.

Key responsibilities - HR Admin:

  • Participate in the recruitment process.
  • Prepare and administer new staff take on processes and contracts.
  • Renewal of fixed term contracts.
  • Manage and maintain HR filing system and all staff records.
  • Administration of exit processes (contract termination, resignation, dismissal and retirement).
  • Track and maintain employee absence records (leave, sick leave, etc.)
  • Observe adherence to labour laws (LRA) and employment legislation across the entire company.
  • Assist with the management of employee relations, including facilitating mediation of disputes and disciplinary hearings.
  • Contribute to determine staff needs in terms of training, development and incentive schemes.
  • Contribute to the overall effectiveness and efficiency of the HR Department.
  • Weekly and monthly reports.

Requirements:

  • Matric + minimum 5 10 years' experience in Payroll and HR administrative functions.
  • Full knowledge and seasoned in payroll systems such as Sage, Pastel, Payday, Workpay, Achieve, Seamless Pay or similar.
  • Fully PC and MS Office proficient.
  • Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions).
  • Excellent communication skills verbal and written.
  • Dynamic team player.
  • Maintains confidentiality.
  • Attention to detail.
  • Excellent numeracy.
  • Broad knowledge of applicable legislative frameworks, including tax and LRA.
  • Deadline driven, excellent time management and organization skills.
  • Passionate about the success of the organisation and wellbeing of employees.
  • Relevant HR or Finance diploma/degree is preferred.

Job Types:
Full-time, Permanent

Salary:
R12 500,00 - R15 500,00 per month

Application Deadline: 2024/03/15

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