Payroll and HR Administrator

1 week ago

Cape Town, South Africa Baker Tilly Greenwoods Full time

**Background on the Firm**:
Baker Tilly Greenwoods is one of the oldest and largest independent auditing, accounting and advisory firms in Cape Town. As an independent member firm of Baker Tilly International, we operate within South Africa with associated independent member firms in Johannesburg and Durban. Integrity, trust and commitment are core values of our firm and have been key features in our ongoing growth and success.

**Purpose of the Role**:
To provide Payroll and HR administrative support to the Firm and HR department effectively.

Full payroll function for the different entities in the firm.

The role will mainly be operational in nature with a firm focus on administrative duties.

The Payroll and HR Administrator reports to the Financial Manager and the HR Practitioners.

**Key Roles and Responsibilities**:
**1. Payroll Administration of the Firm**
- Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, leave management and reporting are accurate and delivered within appropriate timeframes and comply with relevant legislation.
- Assist the firm in meeting its legislative and statutory obligations through processing and preparing returns, related reports, forms and other documentation.
- Process all staff salaries each pay period and input details on the Payroll system, ensuring that overtime, adjustments, penalties and leave are correctly updated.
- Process pension, group life and medical aid fund of staff for payroll.
- Ensure that all payroll reports generated are accurate and correct.
- Ensure all payroll deductions are correct before finalising pay run.
- Ensure payslips are distributed on time.
- Administer and control issue of IRP5s and reconcile year end taxation requirements (including leave accruals).
- Generate UIF documentation for termination, maternity leave, illness benefit, death benefit and adoption benefit.
- Assisting with all payroll related queries.

**2. General Human Resources Duties**:

- General HR supporting duties (including administration, supporting staff with general HR queries and daily management of portfolio).
- Administration of all the applicable company employee benefits.
- To assist the HR Practitioners with the collecting of HR monthly data to be inputted into the payroll Masterfile.
- Liaising with staff and managing any ESS related queries.
- Assisting the HR Practitioners in preparing various HR reports.
- Preparing and amending HR documents where necessary.
- Ad -hoc general HR duties.

**3. Recruitment and Selection**:

- Placing internal and external job advertisements on the applicable platforms.
- Setting up interviews and corresponding with prospective employees in a timely manner.
- Conducting all reference checks prior to the appointment of new staff members.
- Assisting the HR Practitioners with arranging psychometric testing if applicable.
- Supporting the graduate recruitment team and providing any assistance required.

**4. On-boarding and induction**:

- Preparing all the necessary induction and onboarding documentation.
- Arranging HR induction and onboarding sessions for new staff members.
- Arranging for a photo to be taken of all new employees and sending out welcome communication for all new staff joining the firm.
- Arranging the new employee information sessions with the various employee benefit service providers.
- Ensuring all on-boarding and induction employee documents are filed electronically or physically in the personnel file.

**5. Resignations and Exit Interviews**:

- Assisting with the resignations and exit interviews and administering all of the applicable termination processes.
- Compiling of exit interview data for HR reporting purposes.

**6. SAICA & SAIPA Related Matters**:

- Monitor and follow-up timeous review of TSR and PSR’s by reviewers.
- Assist with any SAIPA or SAICA trainees related matters.
- Assist with FASSET registration documents for SAIPA trainees.

**7. Baker Tilly Greenwoods ex-trainees’ network**:

- Compile and update computer database of all past trainees (BTG alumni).

**8. HR Marketing and PR**:

- Assist the HR Practitioners with any in-house and celebratory events (Mandela Day, Secretaries Day, etc.).
- Initiate and execute monthly staff Cake Day.

**9. SETA Learnership and Government Grants**
- Maintenance of the WSP and ATR training data and ensuring all information is kept up to date.
- Ensuring all training registers are signed and kept electronically for skills development purposes.
- Ensuring all invoices and POPs are stored electronically for ATR purposes.

**10. Employment Equity**
- Assist with the scheduling of EE meetings, setting up EE meeting agenda, updating EE meeting attendance register and drafting EE meeting minutes.

**11. Occupational Health and Safety**
- Schedule OHS meetings, setting up meeting agenda, updating attendance register and drafting meeting minutes.
- Ensure OHS staff certification is up to date and

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