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Payroll & HR Administrator

3 months ago

Cape Town, Western Cape, South Africa FPG Property Management Full time

Main purpose of the role
End-to-end payroll process and ensures all HR & Payroll Administration is maintained and up to date. To provide a proactive and integrated HR Admin service to line management and employees and provide guidance in respect of general HR information (e.g. Employee Benefits, Policies and Procedures, Recruitment). Ensures that all HR processes and procedures are followed correctly, and legislative requirements are met.

Minimum education & qualifications / Experience / Knowledge & Skills / Behavioural competencies

Education/Qualifications

  • Matric / Grade 1
  • National Diploma: HR Management / related degree
  • Payroll management related qualification / courses

Experience

  • Min 35 years' experience in an HR Officer or People Support role and Payroll Admin experience (compulsory)

Knowledge and skills

  • Working knowledge of SAGE 300 People & ESS
  • Understand payroll processing procedures, deductions and regulatory submissions
  • Working knowledge of Biometric systems
  • ERS Bio
  • Strong customer service orientation with excellent interpersonal skills
  • Basic financial acumen and ability to analyze financial/payroll data


 Computer literacy
  • Excel (Intermediate), Word, Outlook, Power Point
  • Good problemsolving skills

Behavioural competencies

  • Ability to meet deadlines and work under pressure and ability to work overtime when operationally required
  • Ability to handle sensitive and confidential information
  • Must be proactive, forward thinking person with an enquiring mind
  • Ability to interact effectively with a diverse group of internal and external partners at a high level of integrity
  • Strong attention to detail, high level of accuracy and methodical
  • Teamoriented approach
Payroll and Employee Benefits administration

  • Capturing and creating new employee profiles on SAGE.
  • Ensure salary inputs from management are received on the due dates and that all information is checked and verified prior to loading onto the system.
  • Generating and checking of various payroll reports.
  • Compilation of StatsSA Quarterly report
  • Reconciliation of EMP501's
  • Provide guidance to employees and managers of employee benefits and assist employees with queries.
  • Liaison with 3rd party service providers in respect of payroll and employee benefits.

HR Assistant (recruitment)

  • Drafting of adverts for vacant roles and placing onto various platforms (e.g. LinkedIn, company website, Indeed)
  • Liaise with employment service companies for the engagement of temporary and permanent employees.
  • Assist with shortlisting CVs based on job requirements. Arrange interviews once shortlist has been finalised with all stakeholders.
  • Send out HR related forms to new employees and ensure all information is received as per the HR file checklist.
  • Facilitate and coordinate the probation period of new employees. Follow up monthly and ensure management submit the probation assessment feedback to HR.
  • Recruitment reports to be documented for each position recruited.

HR Administration and Reporting

  • Compilation and administration of all HR related documentation.
  • Filing of all HR documents in staff files and opening of new files.
  • Drafting of employment related contracts and ensuring that all relevant signatures have been obtained.
  • Follow up on fixed term contracts and ensure fixed term contracts are valid and in line with relevant legislation.
  • Collation of information for submission of annual Employment Equity Report.
  • Manage the terminations process effectively and efficiently and inform all stakeholders proactively.
  • Set up / arrange the exit interview with the employee for the HR Manager.
  • Finalise termination documentation (UIF, Pension Fund, Medical aid etc.).
  • Keep record electronically and on hard copy of employee file.

Training and Development

  • Keep record of all training programs and employee participation and follow up with managers and employees.
  • Planning, organising and arranging all training interventions
  • Collation of information for the Workplace Skills Plan (WSP) and Annual Training Report (ATR)
  • Maintain training provider data base.
  • Ensure all training providers are registered and/or accredited providers and request required documentation.
  • Ensure records are kept of all training attendance registers, certificates and proof of payments.

Employee Wellness

  • Assisting with the implementation of employee wellness programmes
  • Providing administrative support on all activities associated with the Employee Wellness function.
  • Assist with coordinating the activities and services of external service providers linked to various employee Wellness Programmes and projects.
  • Arrange and monitor employee assistance and awareness programs/ sessions.

Experience:

  • SAGE 300: 3 years (preferred)
Application Deadline: 2023/02/06