Pa to CEO

3 weeks ago

Cape Town, South Africa Zip Zap Circus School Trust Full time

Working with a diverse community of children from all backgrounds, Zip Zap helps kids to ‘dare to dream’ and learn to make those dreams a reality using the circus acts as a medium.
The incumbent will be the first point of contact both internally and externally of the organization, therefore a thorough knowledge of Zip Zap is essential as well as impeccable manners, work ethic, telephone etiquette and writing skills.

**REQUIREMENTS**:
As a personal assistant, your duties include but are not limited to the following;
Screening phone calls enquiries and handling these timeously.
Diary management to include making appointments and organizing daily schedule.
Preparing each meeting with all relevant information and taking minutes.
Meeting and greeting visitors
Taking minutes while the CEO dictates
Acting as a liaison to the clients, suppliers, and other staff members.
Assist the CEO with research, source for information and present findings timeously.
Expert filing, data management and maintaining office systems.
Preparing the weekly financial file for CEO approval before processing
Arrange travels, visas, hotel reservations, and occasionally travel with the CEO to take minutes of the meetings and provide assistance where needed.
Essential skills are computer literacy, above average administrative skills, typing skills, attention to detail, flexibility, punctuality and the ability to multi-task, ability to work under pressure, excellent communication skills, excellent telephony skills.
Recognition of previous learning (RPL) will be considered in the absence of a tertiary qualification with particular focus on above average IT skills.
The salary is dependent and will be negotiated based on experience, qualifications and skillset.

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