Manager: Executive Support

1 month ago


Pretoria, South Africa South African National Parks Full time
Job title : Manager: Executive Support Job Location : Gauteng, Pretoria Deadline : December 13, 2024 Quick Recommended Links
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Requirements

  • Be in possession of a Bachelor’s degree or national diploma in business/public administration (Master’s Degree will be an advantage).
  • Have 5 years of experience in business performance management.
  • A proven track record of working in a conservation and/or Tourism environment will be an advantage.
  • Have 3-5 years of experience in budget/financial management and reporting.
  • Have knowledge of business and management principles involved in planning, resource allocation, and coordination of people and resources.
  • An understanding of regulatory frameworks i.e. PFMA. Treasury regulations, SANParks policies and procedures.
  • Knowledge of administrative office procedures and systems.
  • Thorough knowledge of principles and processes for providing customer service
  • Contract and project management knowledge.
  • Critical thinking skills.
  • Communication skills.
  • Coordination skills.
  • Relationship-building skills.
  • Time management skills.
  • Attention to detail.
  • Communication skills.
  • Stress management skills.
  • Financial management skills
  • Proficient in computer.
  • Planning and organising skills.
  • Negotiation skills.

Responsibilities

  • Coordinate the effective and efficient implementation and monitoring of the division’s quarterly and annual operational business plans.
  • Establish and implement an effective administrative function and related programmes in the office of the Managing Executive.
  • Coordinate the administrative operations and workflows, including composing a variety of reports, correspondence, presentations, guidelines, or related material.
  • Coordinate the development, implementation, and monitoring of divisional policies and procedures, which are informed by appropriate legal frameworks and comply with the organisation’s strategic business requirements.
  • Coordinate annual budgetary and monitor monthly divisional finances, ensuring cost control measures vis-à-vis variance reporting.
  • Oversee the preparation and management of information flow, including proactive liaison with senior management in delivering this strategic support function.
  • Oversee the coordination of logistics and schedules for various meetings, work sessions, briefings, and other events and programmes for the Managing Executive office.
  • Ensure adherence to administrative office procedures and administrative management systems.
  • Provide strategic support in effective communication of and information sharing on divisional-related matters.
  • Oversee coordination of the performance management for the division, and ensure adherence to timelines and timeous submissions.
  • Coordinate divisional planning and reporting ensuring compliance with monthly, quarterly, and annual reporting requirements.

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