Facilities Manager

6 months ago

Pretoria, South Africa Kencorp Executive Search Full time

**Responsibilities**
- Provide effective and efficient support with respect to maintenance issues to the operational teams
- Maintaining, creating, organizing, and managing internal operating procedures for the maintenance department
- Analysis of costs versus budget
- Alternative sourcing solutions for equipment, contractor engagement and asset management
- Implementation of performance systems and corrective measures to support the overall operations function
- Developing strategies to minimize risk factors and losses
- Effective coordination, and the implementation of effective maintenance initiatives
- Relevant support be it telephonic, electronic or physical store visits
- Follow up on high priority maintenance issues
- Quality checks on work done by contractors as per requirements and standards
- Build effective relationships with contractor’s and ensure that contractors adhere to their SLA’s
- Liaise with training department in planning and implementing an effective training program on preventative maintenance, maintenance reporting and procedures
- Ensure that the maintenance team deals effectively with equipment breakdowns
- Track actual vs. budget maintenance expenses per store and assist/support store management in cost management within given parameters
- Analysis of costs per restaurant and introducing effective action plans to address expenses
- Sourcing of selected store equipment in line with set parameters
- Ensure that all contractors sourced and appointed are certified and adhere to regulations ( Health and Safety, Covid, etc )
- Sourcing of new contractors and better pricing options - including possible alternative manufacturing solutions for equipment in stores
- Ensure quotes from contractors are market related and enter into negotiations with contractors as required
- Monitor the quality and product of suppliers and contractors
- Analyse, assess and compare costs on a regular basis
- Ensure that all equipment/assets are tracked effectively through the asset management programme
- Maintain, implement and monitoring a system of controls/procedures for the recording of all company assets
- Management of all company assets
- Liaising with Finance with respect to the movement of assets through acquisitions, transfers and disposal
- Ensuring the completion of monthly stock counts by the maintenance teams with various company departments
- Ensure the maintenance team conduct weekly/monthly asset verification visits to stores
- Generate effective project management plan for new company projects
- Submission of claims timeously for Insurance purposes
- Liaising with company teams in respect of services ( Electricity and water usage) in the respective stores
- Provide full reports to company Leadership Team in accordance with set out guidelines on maintenance and costs
- Investigate and analyze any potential risks and/or losses that could occur within maintenance systems and processes

**Requirements**:
***
- Grade 12
- Minimum of 8 years of related Maintenance and Facilities Management experience
- Experience and technical knowledge (electrical, plumbing, etc.) of running a fully functional fast food or restaurant outlet, would be an advantage
- Excellent Computer literacy - MS Office and related Facilities/analytic software
- Good analytical and problem solving skills
- Ability to manage and work with Teams and People at All levels from Executive Management to workers
- Good communication skills - Both verbal and written with all levels of staff
- Excellent time management skills
- High management competencies
- Attention to detail
- Own reliable car, business kilometres to be reimbursed
- Salary is dependent on relevant specific skills and operational experience

South African citizens only

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