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Operations Admin Assistant

3 months ago

Sandton Johannesburg, South Africa Virgin Active Padel Club Full time
Job Overview: We are seeking a detail-oriented and organized Operations & Admin Assistant to join our team.

The successful candidate will play a crucial role in supporting the day-to-day administrative operations of our organization.

The Operations & Admin Assistant will be responsible for handling various administrative tasks, including but not limited to document management, data entry, and providing support for our point-of-sale (POS) systems. Proficiency in Microsoft Word, Excel, Google Drive, and experience with POS systems is essential for this role.

Key Responsibilities:
1. Administrative Support: • Manage and organize documents, records, and other administrative materials. • Assist in the preparation of reports, presentations, and correspondence. • Handle data entry tasks accurately and efficiently.

2. Technology Proficiency: • Utilize Microsoft Word and Excel for document creation, editing, and data analysis. • Manage and organize files using Google Drive. • Familiarity with Point of Sale (POS) systems to provide support and troubleshoot issues.

3. Communication: • Communicate effectively with team members and other departments. • Assist in responding to internal and external inquiries promptly and professionally.

4. Organization and Coordination: • Schedule and coordinate meetings, appointments, and events as needed. • Support in organizing and maintaining office supplies and equipment.

5. Finance Support: • Assist with basic bookkeeping tasks such as processing invoices, expense reports, and petty cash management. • Collaborate with the finance department to ensure accurate recording and filing of financial documents.

6. Travel and Logistics Coordination: • Coordinate travel arrangements for executives and team members, including booking flights, hotels, and transportation. • Organize and manage logistics for events, conferences, and off-site meetings.

7. Vendor Management: • Maintain relationships with vendors, suppliers, and service providers, ensuring timely delivery of goods and services. • Assist in the procurement process by obtaining quotes, researching vendors, and preparing purchase orders.

8. Data Analysis and Reporting: • Compile data and generate reports using Microsoft Excel or other data analysis tools. • Analyze data to identify trends, patterns, and insights that can help improve operational efficiencies.

9. Office Management: • Assist with office space organization, maintenance, and cleanliness. • Coordinate and oversee office equipment repairs and maintenance. • General Daily and Weekly Filing.

10. Special Projects: • Support various special projects as assigned by the operations manager or executive team. • Conduct research, gather data, and assist in implementing project plans.

Qualifications: • Minimum of 10 years in an administrative role is preferred. • Proficient in Microsoft Word and Excel, with the ability to generate reports and manipulate data. • Familiarity with Google Drive and its collaborative features. • Experience with Point of Sale (POS) systems. • Strong organizational skills and attention to detail. • Excellent communication and interpersonal skills. • Ability to manage multiple tasks and deadlines efficiently. • Good Team Player. • Must be able to work under high pressure situations to meet deadlines. • Must have a drivers license / car and be able to travel to Sandton