Team Assistant
4 weeks ago
Join our team at Rand Mutual Admin Services as a Team Assistant, where you will play a vital role in supporting the Pensions and Medical Management leadership. As a key member of our team, you will be responsible for providing administrative support to ensure effective and efficient service delivery.
Key Responsibilities:- Provide general secretarial support to the assigned team members
- Arrange meetings and manage diaries for the Pensions and Medical Management Department
- Compile monthly reports for circulation within agreed timelines
- Arrange and coordinate departmental meetings and catering as needed
- Typing of reports, letters, presentations, circulars, and general correspondence
- Handle and manage departmental queries
- Travel Arrangements: Responsible for end-to-end travel arrangements for the Pensions and Medical Management Department
- Financial Duties: Assist with budget control, process invoices, and manage financial requests for sign-off
- Organise and payment for external service providers
- General Administrative Duties: Minute taking, drafting agendas, circulation of accurate minutes, follow-up on deadlines, and diarizing committee circulars and deadlines
- Manage departmental documents on SharePoint through editing, version control, and publishing
- Booking meetings rooms as requested and stationery orders
- Stakeholder & Project Duties: Assist with logistics for stakeholder training and projects, including venue and courier bookings, and organising and distribution of collateral to stakeholders
- Grade 12 (Required)
- Diploma in Office Administration/Secretarial or Project Management (Added advantage)
- At least 2-3 years of experience in being a Team Assistant/Personal Assistant/Project Coordinator/Event Coordinator
- Experience in Invoices and Opex management, managing work, and event management
- Ability to work under pressure, attention to detail, and accuracy
- Verbal and communication skills, professional personal presentation, customer service orientation, and information management
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