Virtual Executive Assistant

7 months ago

Johannesburg, South Africa Fresh in your Fridge Full time

**Join Our Team as a Virtual Executive Assistant & Operations Admin**
- *This is a Remote role as an independent Contractor, paid in USD$, working with a Canadian team, so applicants must be willing to work approx Mon-Fri 9-5 in PST.*_We are on the lookout for a dynamic individual with a passion for efficiency, organization and attention to detail. A knack for problem-solving, and a talent for communication to elevate our team to new heights. **About us **Fresh in your Fridge is a holistic private chef service in Vancouver BC Canada.We’re a proudly Canadian and woman-owned small (and growing) business that leads with a people centered approach and a fun, supportive, hands on work cultureWe are a team of 13 that operate out of our facility in Vancouver, including a small management team, chefs, and support team. We care deeply about our private chef clients, and cook nutritious + custom meals for them on a weekly basis. Our ethos revolves around environmental consciousness and wellness. We adhere to low-impact, low-waste practices, opting for reusable glassware containers and mindful sourcing during grocery shopping. Our team thrives on a set of vibrant core values that guide our every action:

- We believe in the power of excessively clear communication, ensuring that every interaction is transparent and effective.
- Personal responsibility is our cornerstone, as each team member takes ownership of their role and contributes to our collective success.
- We embody wellness in everything we do, from the ingredients we select to the cooking methods we employ, prioritizing health and vitality.
- Fun is at the heart of our culture, infusing joy and enthusiasm into our work environment.
- We welcome new team members & Clients with open arms, fostering a sense of belonging and ensuring everyone feels onboard from day one.

**The role**

As a Virtual Executive Assistant & Operations Admin**,* you'll be the secret ingredient in our recipe for success, supporting the CEO **as her executive assistant**, and the Ops Manager **with administrative support**, and ensuring seamless customer experiences. You'll wear multiple hats, from managing administrative & operational tasks to providing stellar customer support. Your role is crucial in maintaining the efficiency and flavor of our business.**Key Responsibilities*
- **Operational Assistance**:Handle day-to-day tasks that require direct involvement of the CEO and Operations manager, including research, scheduling, finances, calendar management and coordination of specific projects - you're the sous chef, supporting the head chefs in every aspect of the kitchen
- **Client Experience Management**: Handle the full cycle of client experience, from the onboarding process to the rock-solid support phase, ensuring each client feels like a VIP from start to finish.
- **Proactive Task Management**:Juggle multiple support tasks with diligence and prioritize effectively, tackling daily duties with a zest for success and self-sufficiency.
- **Meeting Support**: Attend meetings, document action items, and drive accountability by tracking progress and setting up to-do lists for the team.
- **Reports and Document Generation**: Assist in preparing all forms of documentation, including financial reports and performance metrics, ensuring accuracy and timeliness.
- **Communication**:Serve up clear and concise communication with customers and internal teams.
- **AD HOC Tasks**:Handle various ad hoc tasks contributing to the efficient operation of the business, such as research, scheduling, calendar management and coordination.
- **SOP Documentation**:Create and maintain Standard Operating Procedures (SOPs) and any documentation needed, ensuring clarity and accuracy - you're the recipe creator of our operational cookbook

**Skills & Qualifications**
- An Organization whiz at executing administrative, operational, and customer support tasks, turning them into a delicious feast of efficiency.
- Proven experience providing out of this world Executive Assistance spanning 4-8 years.
- Strong organizational skills and attention to detail - you're as precise as a chef's knife.
- Proven track record of accountability and proactive problem-solving - you're the master chef of getting things done
- Ability to work independently and as part of a small, supportive team - you're a team player, ready to lend a helping hand.
- Proficiency in G-Suite, Asana, Slack, Mindbody, and other relevant tools, you're tech-savvy and ready to spice things up
- Passion and understanding of natural holistic nutrition is a big PLUSFamiliarity with EOS (Entrepreneurial operating system) is a bonus but not required - you're always hungry for new knowledge and skills

**Compensation**:Hourly rate: 8$ -11.5$ (USD)40 hours a week

**Salary**: R151,00 - R217,00 per hour

Expected hours: 40 per week

Application Question(s):

- Could you discuss your approach to multitasking and prioritizing tasks, especially when deali

  • Virtual Assistant

    1 week ago

    Johannesburg, South Africa Petigree Global Full time

    **About Petigree Global** Petigree Global is an expansion specialist helping established pet brands enter the MENA market at no cost to the brands. We handle compliance, market entry, and distribution, leveraging our strong regional network. Our optional marketing and analytics services help clients amplify their reach and success. We’re dedicated to...

  • Virtual Assistant

    1 month ago

    Johannesburg, South Africa Westshore Maids Full time

    Job Description: Virtual Assistant (Full-Time) I am looking to hire a Virtual Assistant in South Africa for a cleaning company in USA. The position is fully remote and the working hours are Monday-Friday US local time.The role is as an independent contractor so there are no benefits and you are responsible for submitting your own tax. **Key...

  • Virtual Assistant

    2 weeks ago

    Johannesburg, South Africa MSA Outsourcing Solutions Full time

    **Role and Responsibilities** - Answering incoming calls in a professional and courteous manner on behalf of clients as a virtual PA. This involves taking caller details and messages regarding various enquiries, requests and appointments in an efficient manner. - Maintaining a positive, empathetic, and professional attitude toward customers at all times. -...

  • Virtual Administrative Assistant- Johannesburg

    7 months ago

    Johannesburg, South Africa DentistFind Full time

    **About DentistFind** At DentistFind, we are a Marketing Performance Management suite for dental offices in Canada. Our team has a strong focus on providing high-value marketing services for our clients to connect with their ideal patients to provide the care they need. With over 10 years of industry experience, we deeply understand what dental offices and...

  • Virtual Assistant

    2 days ago

    Johannesburg, South Africa Bored Panda Full time

    We are excited to announce that we are currently looking for a Remote Virtual Assistant. This role is an exciting opportunity to join a fast-growing video production company. **Responsibilities**: 1. AI Voice Over Generation: - Utilize AI-based voice generation tools to create high-quality voice overs for YouTube and Facebook video content. - Ensure that...

  • Virtuals Manager

    2 days ago

    Johannesburg, South Africa Initiate international Full time

    Are you a visionary virtuals expert with a passion for innovation? A leading sports betting company is searching for a **Virtuals Manager** to join their team in** Johannesburg** and take their virtuals offering to the next level! You’ll be responsible for developing and executing the company’s virtuals strategy, and delivering a world-class virtuals...

  • Medical Virtual Assistant

    7 months ago

    Johannesburg, South Africa QuickTeam Full time

    Work Hours: Full-time, Eastern Standard Time (EST) hours - Salary: $1,100 per Month **Responsibilities**: - Collaborate with healthcare professionals to develop comprehensive treatment plans for patients. - Utilize clinical experience and therapeutic background to assess patient needs and establish realistic goals and objectives. - Implement evidence-based...

  • Healthcare Virtual Assistant

    2 months ago

    Johannesburg, South Africa Janie Health Full time

    **Join our exceptional team and contribute to US healthcare!**:** About Janie Health**: Janie Health is a healthcare services company that offers remote staffing and software solutions to medical practices, pharmacies, hospitals, and healthcare contact centers across the United States. We specialize in a wide range of medical specialties. We are seeking...

  • Virtual Wealth Manager

    7 months ago

    Johannesburg, South Africa PPS Recruitment Full time

    **Job Advert Summary**: The member base forms part of the Wealth Advisory channel and will be served, maintained and assisted with new and additional needs by the Virtual Wealth Manager. **Minimum Requirements**: **Formal Qualifications** - BCom with relevance or Post-Graduate Diploma in Financial Planning or studying towards this qualification will be...

  • Virtual Customer Specialist

    7 months ago

    Johannesburg, South Africa Outsourcing To South Africa Full time

    **Operations and Customer Engagement Specialist** Our consultancy, a leader in creating **business plans and investor pitch decks for business owners and professional partners**, is looking for an Operations and Customer Engagement Specialist. This role is pivotal in taking significant operational and sales responsibilities off the owner's shoulders,...

  • Adviser Trainee Virtual

    2 days ago

    Johannesburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary To...

  • Adviser Virtual Trainee

    2 days ago

    Johannesburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary This...

  • Virtual Assistant Project Administrator to CEO

    2 days ago

    Johannesburg, South Africa Autism Parenting Magazine Full time

    **The Role**: We are looking for an enthusiastic Project Administrator with a difference to work with our CEO to assist with project and sales-based tasks in the organisation. We need a “thinking on your feet” self-starter who is not afraid to find solutions to problems. Regular tasks will involve: - Responding to sales enquiries for our advertising...

  • Internal Virtual Advisor

    2 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 68057 **Job Type** - Permanent **Job Title** - Internal Virtual Advisor / Assistant **Computer Skills** - Ms Office **Industry** - Financial Services **City** - Johannesburg **Province** - Gauteng **Sales** - Follow 6 steps in Financial Planning including Needs Analysis. Interact with clients diligently and fairly. - Advice on Life,...

  • Senior Executive Research Assistant

    2 weeks ago

    Johannesburg, South Africa Citi Full time

    The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. **Responsibilities**: - Directly supports a C16 level manager and generally supports...

  • Executive Personal Assistant

    9 hours ago

    Johannesburg, South Africa Aon Corporation Full time

    Posting Description: **Executive Assistant** Ready for the next step in your Personal Assistant career? Want to work for a certified Top Employer? We are hiring! Aon South Africa is recruiting an Executive Assistant to assist our newly appointed CEO. The primary role of the executive personal assistant is to support the CEO by providing full executive...

  • Virtual Banker Private Assist-32

    5 days ago

    Johannesburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job...

  • Executive Personal Assistant

    4 months ago

    Johannesburg, South Africa Moladira Skills Full time

    **Key Responsibilities**: - Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel. - Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO. - Draft, review, and organize correspondence, reports, and presentations on behalf of the CEO. - Conduct...

  • Adviser Trainee Virtual

    2 weeks ago

    Johannesburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary To...

  • Adviser Trainee Virtual

    7 days ago

    Johannesburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary To...