Mechnical Equipment Coordinator

1 month ago


Kempton Park, South Africa HR-Simplified (Pty) Ltd Full time
About the Company

The company is a critical partner in the global aviation industry, delivering time-critical logistics services at over 250 locations in more than 60 countries, across six continents.

About the Role

An Administrative Coordinator helps keep an organization running smoothly by handling all administrative tasks. They coordinate general operations, serve as a point of contact for employees and customers alike, and ensure everything is on schedule to meet or exceed deadlines. They also perform office and clerical duties, and they facilitate communication between external and internal stakeholders such as customers, employee teams, vendors, and lenders.

Responsibilities

Controlling the compliance of the GSE Administration function on a national level
Responsible for the month end stock count on a national level
Manage the administration team of Admin Assistants based at JNB GSE Workshop
Day to day management of the GSE Admin Team ensuring that it functions in compliance with the processes, procedures and control measures as set out in the GSE Admin Manual
Assessing, monitoring, training & development of all Admin staff
Responsible for the further development of processes and procedures to be incorporated into the GSE Admin
Manual.
The rigid control of the entire admin process for GSE on a national level which includes job card processing and capturing, purchase order creation, goods receipting and inventory control within the ACCPAC ERP system.
Ensure the company GSE Admin function and records remain 100% compliant with internal control standards and all relevant industry, regulatory and state legislated requirements.
Establishing an effective supply chain (both local and International) which provides parts to all the company’s workshop locations efficiently.
Review and consolidate the existing approved supplier list in order to extract maximum value both in terms of service delivery and cost effectiveness
Develop incumbent supplier relationships and performance in conjunction with the ACCPAC system in order to improve administration and supply chain efficiencies
Inventory control and stock replenishment (in accordance with ACCPAC Preventative Maintenance Schedule)
Ownership of the month end inventory stock count procedure
Maintaining all equipment records with job card and service history
Monthly preparation of KPI reports.
Assist the National Workshop Manager with HR related matters including but not limited to staff time in attendance, and leave planning and approval
Manage Uniform inventory for all cost centres, reporting quantities issued to the finance department
Attending to GSE audits
Candidate Requirements

Minimum of 3 years’ experience within an administration function
Experience within a process driven operational environment is preferred
Excellent communication skills across different work levels
Strong team builder and competence in multitasking
Ability to communicate & develop a good working relationship with various departments, airport authority members and managers at all levels
Prepared to work abnormal and extended hours which could include weekends.
Computer literate with strong knowledge of ACCPAC or other similar ERP systems being an advantage
Previous budgetary experience would be an advantage
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