Facilities Management Coordinator

1 week ago

Kempton Park, South Africa The Aurum Institute Full time

Facility Management
- general maintenance and repairs
- facility inspections and assessments
- perform basic emergency repairs as needed
- delegate and supervise maintenance team
- Fleet Management - basic fleet maintenance (changing tyres, batteries, jump starting vehicles etc)
- Asset Management - site assets (building and maintenance equipment and tools)
- Supply Chain Management - stock management (general consumables)
- Records Management - installing shelving units
- Compile monthly reports for the Corporate Operations Manager
- Write Working Practice Guidelines and How 2 Manuals
- Assist with the development and review of Policies and Standard Operating Procedures.

**Duties**
- Facility Management
- Facility Management - supporting the Corporate Operations Facilities Management Manager with all Facility related duties.
- Supervise Facility General Assistants and Facilities Management Officer/s
- Monitor external contractors
- Respond to urgent maintenance calls and emergency repairs
- Perform general maintenance and repair of the building, grounds, and equipment in line with maintenance schedules and project plans.
- Perform general building duties (painting, plastering, drywalling, ceilings, hanging doors, installing windows, flooring, carpentry, basic brick laying etc) as per the project scope and meet project timelines.
- Installing signs, white boards, picture frames etc.
- Assist with Site Closeouts and Site Setups.
- Ensure that facilities are neat, clean and in a good operating condition
- Inspecting, fixing and maintain equipment and machinery
- Rearrange office space as requested by moving office equipment, installing wall hangings, set up tables and chairs, move boxes etc.
- Operation of various types of tools and equipment safely and efficiently
- Record and report all maintenance completed to the Facilities Management Manager.
- Provide recommendations on maintenance products and consumables
- Purchasing required maintenance stock and equipment
- Complete the stock control register each time an item is removed from the Maintenance storeroom.
- Monitor monthly utility readings
- Fleet Management - providing support as outlined in the Fleet Management Policy and/or Fleet Management Standard Operating Procedures, this includes general maintenance (changing tyres, batteries, jump starting vehicles etc).
- Asset Management - providing support as outlined in the Asset Management Policy and/or Standard Operating Procedures, this includes the moving of furniture and equipment (when required) and managing facility assets.
- Supply Chain Management - providing support as outlined in the Supply Chain Management Policy and/or Standard Operating Procedures, this includes packing stock on and off vehicles as stock is received or dispatched (when required)
- Records Management - providing support as outlined in the Records Management Policy and/or Standard Operating Procedures, this includes packing paper records on and off vehicles as records are received or dispatched (when required).
- Policies and Standard Operating Procedures - adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.
- Write working practice guidelines and how to manuals and review annually.
- Comply with all health and safety policies, practices, and procedures according to prescribed legislation.
- Effective communication with internal and external stakeholders.

**Education**
- Grade 12

**Experience**
- Three to Five years’ experience in a similar role i.e., building construction, maintenance, and repairs.
- Strong knowledge of Facilities Management
- Understanding of safety regulations

**Requirements**:

- SA Citizen or valid work permit to work in South Africa
- Valid SA Driver’s License (Essential) - First Issue Older Than 12 Months with Driving Experience
- Frequent Travel by Land or Air
- Willing to work overtime

**Essential Requirements**
- Project Management skills
- Time Management skills
- Report writing skills
- Proficient in Microsoft Office skills (Excel, Word, PowerPoint) with a high level of PC literacy
- Highly proficient in English (Spelling and Grammar)
- Extensive experience in building and equipment maintenance

**Personal Attributes**
- Solutions-oriented, can-do attitude; self-motivated
- Must be organised and be able to work under pressure
- To be methodical, with strong attention to detail.
- Exceptional written and verbal communication skills, interpersonal skills, ethics, and cultural awareness
- Is open to change and new information
- Establish effective and trusting work relationships
- Knowledge of maintenance techniques.
- Knowledge of painting techniques.
- Knowledge of general plumbing and electrical techniques.
- A love for construction
- Healthy and physically fit
- The ability to lift heavy objects
- The ability to remain on your feet for long periods of time
- Must have social skills and be a team player, performance

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