Grow - Co-ordinator

3 months ago

Kempton Park, South Africa MES Full time

MES - Kempton Park

POSITION: GROW - Co-ordinator

REPORTS TO: Branch Manager

OVERALL PURPOSE OF THE JOB

The responsible person ensures that all GROW Daily operations regarding stakeholder liaison, team schedules, equipment and work is implemented and maintained. Reporting on all operational issues and incidents to the Branch Manager.

DUTIES & RESPONSIBILITIES

MAIN FUNCTIONS
- Assist the Branch Manager with prospective business clients and stakeholder development relating to GROW. Liaise with branch fundraiser when necessary.
- Present requested quotes to be administered with the assistance of the Administrator.
- Scheduling and implementing shifts according to the budget in conjunction with the Branch Administrator.
- Motivating and mentorship of participants.
- To see that shelter beneficiaries, participate in developmental programme offerings including therapeutic, spiritual enrichment and other skills training.
- Provide inputs to the Branch Manager and assist with the process of selection and training of Team Leaders.
- Deployment of teams - making sure the teams have the adequate equipment, dress code, protective clothing and they know their allocated area and duty.
- Provide oversight and accompany ad hoc or special teams to worksites for monitoring and delegate supervisory persons when needed.
- Overseeing teams return - helping supervisors solve issues at report back/signing off time.
- Follow up of teams in the field, training and rating of Team Leaders.
- Assist in identifying prospective work or income generations sites or activities.
- Reporting and assistance in handling of complaints and disputes according to disciplinary and complaints procedure with the Branch Manager.
- Facilitating disciplinary issues, warnings, coaching and informing other departments of decisions made in liaison with branch manager
- Keeping record of participants’ scores and shifts and submit supporting documents to branch administrator for payment.
- Prepare for next day shifts and roster and assisting the shelter supervisor in this regard.
- To ensure all depots have adequate equipment and materials. Check all returned tools/equipment if in order and report any defects or those needing attention or repair.
- Liaise with drivers regarding worker schedules and transport and confirm pick-ups and collections.

Administration
- To do filing of all administration related documents accordingly. This would also include any worksheets or registers that are made available for GROW participants.
- Record keeping of all team leader training schedules and meetings
- Make inventory of equipment and materials that are part of GROW.
- Assist the Branch Administrator to prepare stipend records for payment of GROW voluntary workers each month
- To prepare monthly statistics relating to the GROW programme relevant for monitoring and evaluation.
- Keep records and communicate effectively whilst coordinating GROW related activities, schedules and in the process of working with the GROW team.

Reporting

Reports to the Branch Manager
- Monthly, and when requested
- Give feedback on beneficiaries to social workers as part of monitoring behavioural change and identifying development needs.

**REQUIREMENTS**:
Social Auxiliary Work qualification, or, Community Development qualifications OR any relevant qualification / experience in stakeholder engagement, operational and / or coordination, project management, or similar.

An entrepreneurial and / or business minded individual;
Experience in the Non-Profit Sector would be an advantage

Ability to build relationships, lead and empower people;
Strong administrative, reporting and communication skills

Drivers Licence

Planning & Organising

Good with teamwork, planning, organising, coordinating, negotiation and sales skills.

Need to be able to sell an idea to potential business partners and negotiate healthy partnerships.

CLOSING DATE: 06th September 2024

ENQURIES: Sylvia 011 725-6531

**Job Type**: Permanent

Pay: R7 000,00 - R7 500,00 per month

**Education**:

- Diploma (required)

**Experience**:

- project management: 1 year (required)
- stakeholder engagement: 1 year (required)
- coordination: 1 year (required)
- NGO sector: 1 year (required)

License/Certification:

- Drivers License (required)

Application Deadline: 2024/09/06
Expected Start Date: 2024/10/01

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