Office Support

3 weeks ago

Johannesburg, South Africa Fouche & Co Recruitment Full time

As an Office Support and Personal Assistant, you will be responsible for providing high-level administrative and operational support to the Executive Team. This full-time, office-based role requires a proactive, adaptable, and professional individual who can manage day-to-day office functions, coordinate executive activities, and contribute to the smooth running of a dynamic, growing business. You will play a foundational role in the team and have the opportunity to grow with the division.Key Responsibilities:Executive Support:Coordinate calendars, travel, meetings, and expense claims for the Executive Team.Organize and maintain digital workspaces, including emails, shared drives, and documents.Ensure the team stays up to date with relevant software and tools.Prepare, edit, and proof correspondence, presentations, and reports.Provide technical troubleshooting support during presentations or virtual meetings.Liaise with internal departments, external partners, and other office teams.Office Operations & Administration:Coordinate meetings, workshops, and events (including client and internal events), managing logistics such as venue setup, catering, transport, documentation, and minute-taking.Oversee office operations, including supplies, facilities, cleaning services, and vendor relationships.Assist with onboarding logistics, documentation, and compliance tracking for new staff.Maintain accurate records and assist with reporting and internal communications.Support team engagement activities such as celebrations and team-building events.Communication & Problem-Solving:Screen incoming calls and correspondence, responding where appropriate.Ensure queries, requests, and complaints are referred to the correct person promptly.Handle confidential documents and information with discretion.Exercise judgment in maintaining confidentiality when required.Qualifications & Experience:Matric certificate.Relevant tertiary qualification, certificate, or diploma in Office Administration, Business Management, or related field.Minimum 58 years experience in a similar role.Experience in the financial services industry is advantageous.Proficient in Microsoft Office Suite, particularly Word and PowerPoint.Competencies & Personal Attributes:Strong time management, organization, and ability to prioritize tasks.Professional telephone and office etiquette.Exceptional attention to detail and customer service orientation.Ability to work effectively under pressure in a fast-paced environment.Excellent written and verbal communication skills.Proactive, action-oriented, and solution-focused.Strong administrative and analytical skills.Emotional intelligence, adaptability, and resilience.Friendly, personable, professional, and collaborative, with a sense of humor.Remuneration: R23,000 R27,000 per month, dependent on experience.**Please note that only shortlisted candidates will be contacted**

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