Administrative Officer: Records and Registry Services

2 weeks ago


Johannesburg, Gauteng, South Africa Information Regulator SA Full time
Job title : Administrative Officer: Records and Registry ServicesJob Location : Gauteng, JohannesburgDeadline : March 17, 2025Quick Recommended Links
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REQUIREMENTS

  • Matric certificate plus a National Diploma in Archives and Records management and Library Science or equivalent relevant qualification at National Qualification Framework (NQF) level six (6) as recognised by South African Qualifications Authority (SAQA);
  • Minimum of 2 years' experience working in Records and Registry Services environment.
  • Knowledge of Act, Regulations, Policies and Procedures applicable in the Public Service and Private Sector; and
  • Knowledge of National Archives and Records Service act, and all legislations that govern information in the Public Service
  • Knowledge of management of records.

KEY PERFORMANCE AREAS

  • Manage and provide day-to-day registry services;
  • Handle the management of records and movement of files;
  • Monitor the database for all the records for the office of the Regulator;
  • Implement records management program for the maintenance, protection, retrieval and disposal of records;
  • Register incoming and outgoing correspondences;
  • Implement the approved file plan of the Regulator and maintain updates,
  • Implement a sound records management programme in the Regulator;
  • Implement an electronic documents records management system;
  • Handle queries and requests received in the registry and records centre.
  • Perform regular audits to ensure that procedures are followed.
  • Manage and preserve records in various formats
  • Promote and share records management services within the organisation through internal newsletters
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