Office Administrator

2 weeks ago


Johannesburg, Gauteng, South Africa African Recruitment and Training Full time

1. Tender Management:

  • Identify and track tender opportunities relevant to the company.
  • Manage the preparation and submission of tender documents in line with client requirements.
  • Ensure all tender submissions comply with the required formats, specifications, and deadlines.
  • Maintain a structured database of past and current tender submissions for future reference.

2. Documentation & Compliance:

  • Review and analyse tender documents, ensuring accuracy and inclusiveness as per requirements.
  • Gather and organize supporting documents from various departments/ stakeholders.
  • Ensure all company certifications, financial documents, and compliance records are updated beforehand and available and included in all submissions.
  • Monitor and track tender amendments or appendixes, updating submissions as needed.

3. Stakeholder Coordination:

  • Work closely with relevant stakeholders to compile tender responses.
  • Liaise with external vendors, partners, and subcontractors for joint submissions where necessary.
  • Represent as the central point of contact for all tender-related inquiries.

4. Process Improvement & Reporting

  • Continuously refine and improve tender processes to enhance efficiency and success rates.
  • Maintain a database of awarded and lost tenders, analysing trends and key takeaways.
  • Generate reports on tender activities, submission outcomes, and key learnings.

Desired Experience & Qualification:

  • Matric
  • NQF 4 Business administration/ Office Management advantageous
  • Related qualification advantageous
  • 1 - 2 years' administrative/ tender administration experience

Required Skills & Competencies:

  • Strong organizational and administrative skills.
  • Excellent written and verbal communication skills.
  • High attention to detail with the ability to meet tight deadlines and work under pressure.
  • Strong problem-solving and analytical skills.
  • Ability to collaborate effectively with multiple departments and teams.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and document management systems.
  • Familiarity with online tender portals and procurement processes


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