Office Administrator
2 weeks ago
1. Tender Management:
- Identify and track tender opportunities relevant to the company.
- Manage the preparation and submission of tender documents in line with client requirements.
- Ensure all tender submissions comply with the required formats, specifications, and deadlines.
- Maintain a structured database of past and current tender submissions for future reference.
2. Documentation & Compliance:
- Review and analyse tender documents, ensuring accuracy and inclusiveness as per requirements.
- Gather and organize supporting documents from various departments/ stakeholders.
- Ensure all company certifications, financial documents, and compliance records are updated beforehand and available and included in all submissions.
- Monitor and track tender amendments or appendixes, updating submissions as needed.
3. Stakeholder Coordination:
- Work closely with relevant stakeholders to compile tender responses.
- Liaise with external vendors, partners, and subcontractors for joint submissions where necessary.
- Represent as the central point of contact for all tender-related inquiries.
4. Process Improvement & Reporting
- Continuously refine and improve tender processes to enhance efficiency and success rates.
- Maintain a database of awarded and lost tenders, analysing trends and key takeaways.
- Generate reports on tender activities, submission outcomes, and key learnings.
Desired Experience & Qualification:
- Matric
- NQF 4 Business administration/ Office Management advantageous
- Related qualification advantageous
- 1 - 2 years' administrative/ tender administration experience
Required Skills & Competencies:
- Strong organizational and administrative skills.
- Excellent written and verbal communication skills.
- High attention to detail with the ability to meet tight deadlines and work under pressure.
- Strong problem-solving and analytical skills.
- Ability to collaborate effectively with multiple departments and teams.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and document management systems.
- Familiarity with online tender portals and procurement processes
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