Travel Coordinator

1 month ago


Cape Town, South Africa Time Personnel Full time
REQUIREMENTS
  • Matric, relevant qualification in travel and tourism advantageous
  • Minimum of 2-3 years of experience as a travel agent or coordinator
  • Strong knowledge of domestic and international travel destinations
  • Experience in online travel booking platforms, reservation systems, and ticketing procedures
  • Multitasking, prioritizing and manage time effectively
  • Attention to detail to ensure accuracy in bookings, itineraries, and travel documents
  • Problem-solving skills to address travel-related issues and conflicts promptly
  • Fluency in multiple languages is a plus, depending on specific employee groups
  • Visa appointments and paperwork experience to a certain extent
  • Microsoft Office Suite i.e. word, excel, PowerPoint and Visio â intermediate to advanced level of proficiency
  • Sage x3 experience essential
  • Experience in handling complex travel arrangements, including group bookings, corporate travel, and international destinations
  • Knowledge of current industry laws, regulations, and ethics pertaining to the travel industry
 
DUTIES
  • Keeping track of travel and costs arrangements
  • Correspondence with the travel agent, employees, and Head of Teams
  • Ensuring that travel request forms and approvals are maintained and filed
  • Interacting with clients and employees to determine their travel requirements, preferences, and budget constraints
  • Researching and providing appropriate travel options, itineraries, and packages to get the best SLAs in place as well as the best prices
  • Booking flights, accommodations, transportation, covid testing, vaccinations, and other travel-related services on behalf of clients and employees
  • Advising clients and all employees on travel regulations, visa requirements, and insurance options
  • Driving all communications with regards to clients and all employees on travel & accommodation arrangements
  • Handling various administrative tasks, including preparing and maintaining travel records, purchase orders, invoices, and booking confirmations
  • Developing and maintaining relationships with travel suppliers, such as airlines, hotels, and service providers
  • Staying updated on industry trends, new travel destinations, and special offers to provide employees and the Office Manager with the most relevant and value-added advice
  • Assisting employees with travel emergencies, changes, cancellations, and rebooking as required
  • Supporting the full turnkey process of bid submissions and all the logistics entailed
  • Supporting the Marketing & Communications team with travel and logistics for conferences and events
 
 
Salary: R negotiable dependent on experience
 
Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
 

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