HR Administrator

3 weeks ago


Pietermaritzburg, KwaZulu-Natal, South Africa Signa Opportunity Full time
Main Responsibilities/Tasks
  • Works closely with the Director as a first point-of-contact in the company regarding HR services requirements.
  • Execute talent acquisition processes.
  • Assist in client support planning exercise.
  • Keep client records and update all information required.
  • Support the culture and values of the organisation.
  • Communicate and maintain trust relationships with stakeholders both internally and externally.
  • Identify innovative solutions and options to address human resource management issues.
  • Ensure efficiency in all processes.
Recruitment
  • Conduct recruitment processes e.g., place advertisement on social media platforms.
  • Coordinate response handling: receive CVs, shortlist candidates and schedule interviews.
  • Organise for criminal and reference checks to be submitted to clients.
  • Edit shortlisted CVs and transfer information
Template.
  • Facilitate the signing of offer of employment letters from the candidate and process the hiring.
  • Prepare regret letters to notify unsuccessful candidates.
  • Keep an updated recruits dashboard.
Onboarding & Exit Processes
  • Assists with signing of employment contracts where required.
  • Create new files for new hire(s).
  • Ensures that new hires inputs are submitted to clients.
  • Liaise with clients should recruited candidates leave client before time and prepare for replacements based on agreements.
  • Proposals and Presentations
  • Prepare presentations for clients proposals.
  • Participate in youth development programmes.
  • Actively involved in coordinating different workshops.
Compliance
  • Collect information from clients to prepare for Workplace Skills Plans.
  • Follows up on submissions with the relevant SETAs to ensure approvals.
  • Gather information from clients regarding EEA1 and EEA2 annual submissions.
  • Assists with all compliance requirements for different stakeholders.
Skills Development
  • Support with developing material to conduct training needs analyses or skills audits for clients and provide recommendations.
  • Assist in completing and submitting Skills Reports.
  • Arrange staff training internally and externally.
  • Ensure that there are attendance registers for all trainings.
IR Consultation:
  • Learn and handle IR cases with the Director.
  • Respond to inquiries from or troubleshoot issues for clients regarding general human resources matters.
  • Assists in policy development, providing resources and referral information.
Other Duties
  • Purchase office supplies.
  • Liaise with service providers.
  • Generate invoices and follow up with certain payments.
  • Keep up to date with payroll runs.
  • Prepare and distribute important notices to clients.
  • Attends meetings on behalf of Director when required.
  • Attend to all inquiries on specialised services.
  • Distribute marketing material.
  • Take minutes on all meetings.
  • Keeps up to date and stays abreast of labour legislation and procedures with regards to all HR practices, by attending, participating in training, by subscribing to and reading the appropriate publications.
Minimum Qualifications and Experience
  • A bachelors degree, in Human Resource Management, Industrial Psychology or equivalent
  • Knowledge of the human resources field.
  • Knowledge of relevant legislation, policies, and procedures
  • Excellent verbal and written communication skills.
  • Attention to detail.
  • Good time management skills and results orientated.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite
  • Aged between 18 and 34
  • Must not have taken part on the YES Programme before


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