Office Administrator

7 months ago

Pietermaritzburg, South Africa TB HIV Care Full time

**Job Advert Summary**:
**Purpose of the position**:
To provide a professional and effective administrative and reception service to managers, staff of TB HIV Care and external stakeholders.

**Minimum Requirements**:

- Degree/Diploma in Office Management/ Bookkeeping/Human resource management;
- 2 years admin/office management experience.
- Computer literate (MS Office)
- Valid code 8 driver’s license and own vehicle

**Duties and Responsibilities**:

- Welcome all visitors politely, promptly and professionally as they arrive at the office
- Confirm appointments and inform relevant staff member of their arrival
- Direct visitor to relevant person when necessary
- Direct calls to relevant staff member
- Ensure that relevant staff members receive their messages promptly
- Ensure that the reception area is always neat, presentable and welcoming at all times
- Attend staff and team meetings
- Prepare boardroom and take minutes for meetings
- Circulate meeting minutes in an efficient and timeously manner.
- Type up documents, collate and distribute when required in a proficient and professional manner.
- Ensure there’s a printed copy of staff register at reception to be signed on a daily basis by staff.
- Before any items can be bought, there’s a need to get 3 quotes before approval can be given to purchase anything.
- Ensure that all equipment in the reception area is kept in good working order and maintained serviced when required.
- Ensure that all materials are kept in the correct storage place, and that there is sufficient stock of all materials.
- Ensure that all staff complete acknowledgement of receipt form for assets taken.
- Ensure that staff return assets when they resign
- Inspect vehicles monthly and compile monthly reports.
- Conduct petty cash analysis and reconcile and submit to Site Coordinator firstly for approval/review before submission to Finance by end of each week.
- Assist with the coordination of training
- Collate and forward all HR and related forms to the HR
- Assist with providing performance related information including reviews, job descriptions, etc. and coordinating logistics, documents, appointments, etc.

  • Office Administrator

    7 months ago

    Pietermaritzburg, South Africa Pro Select Consulting Full time

    As an Office Administrator, you will play a pivotal role in ensuring the smooth operation of our clients office environment. The responsibilities encompass various administrative tasks that contribute to the efficient functioning of the organization. You will be the primary point of contact for internal and external stakeholders, providing administrative...

  • Office Administrator

    2 days ago

    Pietermaritzburg, South Africa Duzi-uMngeni Conservation Trust Full time

    Provide a wide variety of administrative and secretarial functions - general office admin, fleet management, asset control, office supplies, filing. - Set up and maintain systems (electronic and manual) to improve office efficiency - Manage a team of junior admin staff - assigning responsibilities and monitoring progress - Oversee events, including hiring an...

  • Office Administrator

    7 months ago

    Pietermaritzburg, South Africa Mr Car Full time

    We are a reputable automotive company, based in the heart of Pietermaritzburg specializing in the purchasing and retail of quality pre-owned vehicles. Pay: R8 000,00 - R10 000,00 per month **Education**: - High School (matric) (required) **Experience**: - Administrative office procedures, practices and equipment: 1 year (preferred) **Location**: -...

  • Office Administrator

    7 months ago

    Pietermaritzburg, South Africa Mr Car Full time

    We are a reputable automotive company, based in the heart of Pietermaritzburg specializing in the purchasing and retail of quality pre-owned vehicles. Pay: R8 000,00 - R10 000,00 per month **Education**: - High School (matric) (required) **Experience**: - Administrative office procedures, practices and equipment: 3 years (required) **Location**: -...

  • Office Administrator

    7 months ago

    Pietermaritzburg, South Africa Mr Car Full time

    We are a reputable automotive company, based in the heart of Pietermaritzburg specializing in the purchasing and retail of quality pre-owned vehicles. **Job Types**: Full-time, Temp to perm Contract length: 3 months **Salary**: R7 000,00 - R10 000,00 per month **Education**: - High School (matric) (required) **Experience**: - Administrative office...

  • Office / Accounts Administrator

    2 weeks ago

    Pietermaritzburg, South Africa RedCat Recruitment Full time

    RedCat Recruitment is urgently seeking an experienced **OFFICE / ACCOUNTS ADMINISTRATOR **for a well-established company based in **Pietermaritzburg, KwaZulu-Natal.** **REQUIREMENTS**: Grade 12. Accounting qualification an added advantage. Valid driver’s license / own reliable transport. General office duties e.g. answering incoming calls, receiving...

  • Accounts / Office Administrator

    1 week ago

    Pietermaritzburg, South Africa RedCat Recruitment Full time

    RedCat Recruitment is _urgently_ seeking an experienced **ACCOUNTS / OFFICE ADMINISTRATOR **for a well-established concern based in Pietermaritzburg, KwaZulu-Natal. JOB DESCRIPTION / REQUIREMENTS Grade 12. Accounting / bookkeeping qualification/s an added advantage (not essential). English speaking person (person must be able to speak, read and write...

  • Bookkeeper / Office Administrator

    7 months ago

    Pietermaritzburg, South Africa RedCat Recruitment Full time

    RedCat Recruitment is seeking an experienced **BOOKKEEPER / OFFICE ADMINISTRATOR **for a well-established concern based in **Pietermaritzburg, KwaZulu-Natal.** Grade 12. Valid driver’s license / own reliable vehicle. Bookkeeping up to trial balance (preferable - not essential). Bank reconciliations. Administration duties. Staff supervision (5-6...

  • Office Administrator

    2 weeks ago

    Pietermaritzburg, South Africa RedCat Recruitment Full time

    RedCat Recruitment is **URGENTLY** seeking an experienced **OFFICE ADMINISTRATOR (AA) **for a well-established concern, position based in **Pietermaritzburg, KwaZulu-Natal.** **!PLEASE ONLY APPLY IF YOU ARE ABLE TO START IMMEDIATELY AND CURRENTLY RESIDE IN PIETERMARITZBURG!** Grade 12. Zulu / English speaking. Valid Code 08 driver’s license / own...

  • B-bbee Office Administrator

    6 days ago

    Pietermaritzburg, South Africa RedCat Recruitment Full time

    RedCat Recruitment is **urgently** seeking a suitably qualified and experienced **B-BBEE OFFICE ADMINISTRATOR **for a well-established concern, position based in _**Pietermaritzburg, KwaZulu-Natal.**_ **REQUIREMENTS**: Grade 12. Valid driver’s license / own vehicle. Ability to communicate fluently in English (read, write and speak). Completed National...

  • Medical Records Administrator

    7 months ago

    Pietermaritzburg, South Africa Office Beacon South Africa Full time

    Job Title: Medical Records Coordinator Location: Pietermaritzburg, KZN About Us: Office Beacon South Africa is a dynamic and rapidly growing organization dedicated to providing comprehensive support services to our clients in the legal and healthcare industries. We specialize in obtaining and managing medical records on behalf of our clients to support...

  • Office Administrator

    7 months ago

    Pietermaritzburg, South Africa TENERE GROUP Full time

    **Location**: KZN **Contract Duration**: 60 months **Relevant Experience Requirements**: - 3-5 years in administrative support roles. **Required Qualifications**: - Matric with a relevant administration qualification.

  • Front Office Administrator

    2 weeks ago

    Pietermaritzburg, South Africa Accountancy Placements Pietermaritzburg Full time

    Our client is a well-established business with a happy and down-to-earth team. They are looking for an administrative assistant to share the admin workload. Duties will include liaison with team members, clients, and other stakeholders, collating of documents and invoices, shopping for the office, transporting documents locally, and, more. Be ready to go...

  • Front Office Receptionist and Administrator

    8 hours ago

    Pietermaritzburg, South Africa Kamdar Group Full time

    We are a well established family-run property investment and development company that is an emerging market leader, having invested from the ground up in many segments of the market, offering an impressive and diverse portfolio of premium property comprising; retail, commercial, industrial, residential, offices, holiday letting and student accommodation in...

  • Front Office Receptionist

    2 weeks ago

    Pietermaritzburg, South Africa Kamdar Group Full time

    Job description **Front Office Receptionist & Facilities Assistant** **(Preferably Male)** **Location**: Pietermaritzburg, Durban **Job level**: Junior **Type**: Permanent **Company**: Kamdar Group **About** We are a well established family-run property investment and development company that is an emerging market leader, having invested from the...

  • Administrator

    3 days ago

    Pietermaritzburg, South Africa Motus Aftermarket Parts Full time

    The purpose of this position is to support the admin manager in delivering finance and administrative tasks such as processing daily banking and other related administrative tasks, which are in accordance with policies and procedures. **Requirements**: - Grade 12 - A Tertiary Qualification in Finance / Administration-Preferable - Minimum experience of 2-3...

  • Administrator / Receptionist

    7 months ago

    Pietermaritzburg, South Africa Tower Group Full time

    **Administrator / Receptionist** **Responsibilities**: - Greet and welcome visitors in a professional and courteous manner. - Answer and direct incoming phone calls to appropriate personnel. - Manage the front desk area, including keeping it tidy and organized. - Handle incoming and outgoing mail, packages, and deliveries. - Schedule appointments and...

  • Insurance Agent

    7 months ago

    Pietermaritzburg, South Africa Office Beacon South Africa Full time

    Job Description: Insurance Agent Job Location: Pietermaritzburg, South Africa We are currently seeking a skilled and detail-oriented individual to join our team as an Insurance Agent - Back Office. In this role, you will play a crucial part in supporting the day-to-day operations of our insurance agency, ensuring efficiency and accuracy in various...

  • Insurance Agent

    7 months ago

    Pietermaritzburg, South Africa Office Beacon South Africa Full time

    Job Description: Insurance Agent Job Location: Pietermaritzburg, South Africa We are currently seeking a skilled and detail-oriented individual to join our team as an Insurance Agent - Back Office. In this role, you will play a crucial part in supporting the day-to-day operations of our insurance agency, ensuring efficiency and accuracy in various...

  • Administrator

    2 months ago

    Pietermaritzburg, South Africa Medipost Pharmacy Full time

    A vacancy exists at Medi logistics Hub for an Administrator based in Pietermaritzburg, reporting to the Dispatch & Delivery Manager. The responsibility of the vacancy of the Administrator is to assist the Medi logistics Hub with the daily activities relating to a specific distribution hub, area or function. Primary purpose of the job is to - Managing...