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Legal Secretary

4 months ago

Stellenbosch, South Africa Adzuna ZA B C2 Full time

The Letting Office of SunCom currently has a vacancy for a Legal Secretary / Paralegal Practitioner (named Administrative Officer within the SunCom structure) who will primarily be responsible for the administration of all lease documentation.

Responsibilities:

  • Lease administration: filing, monitoring the expiration of lease agreements and notifying on renewals / expirations
  • Billing and payments: letting, advertising spaces, promotions, activations, and keeping accurate records of the amounts owed by tenants and clients
  • Deposits: ensuring that payment of deposits is received and reconciled before a rental agreement is finalised
  • Rental property compliance: ensuring that all rental properties have the necessary certification
  • Office management: letting, advertising spaces, promotions and activations
  • Parking: activating tenants on the SUNid system in order to give them access to parking
  • Maintenance administration: referring complaints to relevant persons within a reasonable time and ensuring that complaints are resolved
  • Queries: attending to all visitor and tenant queries
  • Management Assistance: assisting the Letting Office Manager with his/her administration function
  • Switchboard: managing the letting office switchboard
  • Self-management and development

Requirements

  • A national diploma (NQF Level 6) qualifying as a legal secretary or paralegal practitioner with at least 3 years' experience as a legal assistant, OR: a higher certificate (NQF Level 5) qualifying as a legal secretary or paralegal practitioner with at least 5 years' experience as a legal assistant
  • At least 2 years’ experience in dealing with commercial property leasing and contracts
  • At least 2 years' experience in office administration
  • Knowledge of legal requirements for leasing
  • A working knowledge of legal compliance
  • Computer skills (MS Office)
  • Excellent language and communication skills (English minimum requirement; Afrikaans proficiency will be advantageous)
  • A valid Code 8 driver's license