Administrator - Company Secretarial & Legal

2 weeks ago

Stellenbosch Western Cape, South Africa Frank Consult Full time

They are looking for an **Administrator - Company Secretarial & Legal **at their Stellenbosch office. The role entails managing legal contracts, documentation, and facilitating effective communication with external parties.

**Qualifications & Experience**:

- **Relevant legal qualification (LLB / BA Law and/or CGISA).**:

- **1-2 years of experience in a similar role.**:

- Strong communication skills for liaising with external parties and intermediaries.
- Excellent organizational skills to coordinate external stakeholders.
- Proficient report writing abilities, including drafting and formatting.
- Critical thinking skills to interpret information from multiple sources.
- Proficiency in Microsoft packages such as SharePoint, MS Teams Channels, Excel, Outlook, and Word.
- Fluent verbal and written communication skills in Afrikaans and English.
- Ability to type and prepare minutes for Board, Shareholder, Trust, and Committee meetings.
- Basic understanding of Company Law, with knowledge of B-BBEE requirements being advantageous.
- Strong attention to detail and accuracy.

**Key Responsibilities**:

- Provide administrative support to the Company Secretary and Legal Manager.
- Prepare accurate documentation, contracts, and resolutions, ensuring proper execution.
- Organize and attend board, shareholder, trust, and committee meetings.
- Draft accurate minutes following meetings.
- Adhere to statutory and internal filing deadlines.
- Maintain comprehensive records of company secretarial and legal filings.
- Manage corporate governance documents, including charters and organograms.
- Update and maintain meeting calendars and schedules.
- Cultivate relationships with internal and external stakeholders, including auditors, legal counsel, and B-BBEE advisors.
- Assist with ad hoc administrative tasks and projects for the Company Secretary and Legal Manager.
- Adhere to established processes, procedures, quality standards, and controls.
- Coordinate company and trust registration with external assistance.
- Prepare and oversee logistics for board, trustee, and shareholder meetings.
- Prepare and distribute meeting agendas, minutes, action items, and meeting packs.
- Handle B-BBEE certificate requests and support audits and queries.
- Meet personal and team targets as required.

Reporting to: Executive Head: Legal & Governance / Company Secretary

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