HR and Payroll Admin Offcer

6 days ago

Johannesburg, South Africa Adzuna ZA B C2 Full time

The purpose of this Job is to support Human Resources and Finance Functions of the Company by processing weekly payroll and providing sound HR Administration support

Duties and Responsibilities (not limited) to:

PAYROLL

  • Shift allocation, calculations, and confirmation of hours from Clocking system.
  • Compiling and processing of Weekly Wages (Exceptions, Sick Notes, Leave Forms and Reconciliation of relevant documents)
  • Engagement and Terminations of hourly paid employees.
  • Processing and payments of all Month-end returns (Insurance, Trade Union, garnishee orders, and other relevant 3rd party returns)
  • Exporting MIBFA schedules.
  • Insurance Claims.
  • Preparation of Loan requests.
  • Preparations and implementation of Annual Shut Down Leave Notes.
  • Preparation and Maintenance of record of shifts worked towards annual leave
  • Preparation of all Leave and Bonus payments for hourly paid staff.
  • UIF Claims, Benefits withdrawals and Cancellation of Insurances upon termination.
  • Monthly declarations of UIF to the Department of labour.
  • Ensure Internal termination procedure upon termination.
  • All pay and employee related queries.
  • Submission of Employee stats.
  • Audit and maintenance of employee records.

HUMAN RESOURCES

  • Preparation of pension/provident fund claims (Death, Retirement, Disability, Resignation)
  • Support Training and Development work by capturing relevant learners information on merSETA (NSDMS) system, coordinate and keep records of training.
  • Ensure all relevant learners documents are kept and up to date.
  • Update Training Matrix
  • Support Recruitment and Selection work by publishing advertisement, first shortlisting, coordinate interviews and conduct background checks.
  • Ensure up to date Job descriptions are maintained.
  • Preparation of induction and onboarding process of new employees.
  • Assist HR Audit by collating necessary records as instructed.
  • Support administration of IR by maintaining the database, record keeping and coordinating IR training.
  • Support BBBEE audit work by providing relevant reports, coordinating School Grant applications and database maintenance.
  • Preparations of Long Service awards and related engagement events
  • Reporting of incidents to Workman`s compensation through RMA portal.
  • Referral of employees to Company Medical Doctor/s.
  • Review and Maintenance of HR Forms and uploading on the portal.

Qualifications and Education Requirements

  • Min Diploma in Human Resources
  • Evidence based Formal learning/training in Payroll.
  • Payroll Diploma will be added advantage.

Preferred Skills and Knowledge

  • Min 3 to 5 years of same/similar job in same or/similar environment
  • Must be Computer literate with good use of email, excel, word and internet.
  • Knowledge of VIP (Premier) or Sage payroll is a must.
  • Knowledge of VIP Payroll or Sage 300
  • Knowledge of any Clocking system
  • Knowledge of Navision will be an added Advantage.
  • Knowledge of Manufacturing in a Metal, Engineering or related industry will be preferred.

Personal Attributes

  • Reliability.
  • People sensitive but drive for results.
  • Sensitive to deadlines.
  • Sensitive to Information.
  • Attention to own work and details.
  • Must have the interest of the business and employees at heart at all times
  • Good sociable/interpersonal skills
  • Drive for delivery and for excellence in own work.
  • Sterling commitment and drive for self-learning and development.

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