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Executive Personal Assistant

3 months ago

Durban, South Africa Adzuna ZA B C2 Full time
Job Description:

Administration to Executives:
  • Attend to routine administrative/PA duties ensuring the daily operation of the Directors office.
  • Co-ordinate special projects as allocated by the Executive team.
  • Communicate with stakeholder (both internal and external) to achieve the aim of projects
  • Monitor progress of projects allocated to staff by the Exec team.
  • Consolidate information from across the company as well as within the group of companies to prepare report on progress, implemented actions and challenges.
  • Office management Filing, stationery, etc
  • CIPC returns and administration
  • Maintaining company statutory records
  • Management of executive facilities

High- Level Reporting and Presentations
  • Prepare, co-ordinate and manage all executive presentations
  • Structure, research, design, formulation and production of company presentations including update and variability, relative to target audience.
  • Co-ordinate and update Presentation for the annual budget presentation to the Board for approval of the budget.
  • Board, executive reports and minute-taking
  • Sustainability, CO2, CEO and COO reports.
Travel Management
  • Attend to travel arrangements, car hire and accommodation for the company across three sites.
  • Handling of travel advances and the reconciliation thereof.
  • Raising of orders up to the receipt of payment

Job Requirements:

  • Minimum matric with a bachelor level pass
  • Business or administration qualifications or similar are required
  • 7 experience in senior PA position or office administration positions
  • Experience with high-level reports
  • Experience in operations and executive support
  • Project management experience
  • Event-related experience
  • Travel management experience