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Administrative Support Specialist

2 months ago

Centurion, Gauteng, South Africa Eskort Full time
Job Title: Professional Assistant

The Professional Assistant will be responsible for providing high-level administrative support to the CEO. The ideal candidate will have strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment.

Key Responsibilities:
  • Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare and organize materials for meetings, presentations, board meetings, and other ad-hoc events.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Conduct research and compile data for reports, presentations, and projects.
  • Assist in tracking and managing budgets, expenses, and invoices.
  • Manage fleet, usage, and petrol cards.
  • Maintain and update contact lists, databases, and files.
  • Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
  • Liaise with internal and external stakeholders, including senior management, clients, and service providers.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Company cellphones administration.
  • Managing the day-to-day activities of office team (driver/storeman and general worker), leave, discipline, etc.
  • Managing the maintenance of the office, building, and garden.
  • Perform other duties as assigned by the Chief Executive Officer.
Requirements:
  • Bachelor's degree in Business Administration, Management, or related field.

The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work independently and as part of a team. A strong sense of customer focus and the ability to maintain confidentiality are essential for this role.