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Finance Officer

3 months ago

Century City, Western Cape, South Africa NACOSA Full time

About us:


Born out of a movement to draft the first national strategic plan for AIDS, NACOSA has played an important role in mobilising an effective, multi-sectoral response to HIV, AIDS and TB - South Africa's main public health challenges.

NACOSA is now a leading community service organisation, working collectively to build strong, equal and healthy communities free from the burden of HIV, AIDS, TB and GBV.

We do this by
strengthening community systems,
mobilising and managing resources, facilitating networking and collaborations,
providing and enabling access to services and
advocating, learning and sharing collectively.

NACOSA works at all levels - from international agencies, the corporate sector, research institutions and government, right though to local services and small, community groups.


The duties and responsibilities of the role will include but not limited to:

Accounting and verification**- Receive monthly finance reports, ensure complete and that all supporting documents were submitted.

  • Test a sample of HR and nonHR expenditure for accuracy and validity in line with donor policies and procedures as listed in Finance Officer procedures guidelines.
  • Where expenses are not supported, query with the organisation and disallow where necessary.
  • Record verified monthly expenditure incurred and disbursements received from NACOSA in relevant accounting package.
  • Generate various reports to assist with reconciliations, expense analysis and budget monitoring and preparation as well as the monitoring of expenses.
  • Ensure Subrecipient financial reports, supporting documents and other grant compliance documentation are filed accordingly.
  • Assist with audit preparation and any other stakeholder requests / reporting that may arise.

Sub-Recipient bank verification

  • Monitor and control of Subrecipient banking activities.
  • Prepare monthly bank reconciliations and reconcile Sub Recipient unliquidated advance balance vs actual bank account.
  • Ensure the difference between the actual bank account and unliquidated advance balance is reconciled and kept to a minimum (last month's VAT and rental deposits).
  • Prepare and submit Subrecipient disbursement / payment pack timeously within set monthly deadlines including verified finance report.

Budget management

  • Review subrecipient monthly budget vs spend and flag excessive over / underspend for further discussion with senior grant finance staff and programme specialists.
  • Record explanation of significant variances on subrecipients' report budget vs actual expenses.
  • Review expenses to ensure coded to correct budget lines.
  • Assist with amendments to subrecipient budgets as needed.

Other

  • Mentoring and support to Sub-Recipients as needed
  • Assist the Finance Manager, Senior Finance Officer and Finance Officer team with any donor reporting that is required during the period.
  • Accounting Degree
  • Funder and nonprofit experience preferable
  • CIPA or similar registration highly advantageous
  • Minimum of 3 years' experience in accounting
  • Advanced computer literacy in MS Excel, and basic Word and Power Point, Emails, Internet.
  • Fluent in English and a local language (written and spoken).
  • Proven experience in mentoring and training.
  • Good verbal and written communication skills


 Detail orientation
  • Can integrate information from a variety of sources and analyse information to understand root causes of problems. Audits data frequently to ensure compliance.


 Prioritization
  • Takes accountability and responds to challenges in a timely manner. Uses own initiative to drive forward and collaborate as a team player.
  • Teamwork can collaborate effectively with team members.
  • Willing and available for regular domestic travel.
  • Valid unendorsed driver's license and minimum 2 years driving experience. (nonnegotiable)

PLEASE NOTE:

  • NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.