Office Administrator

2 weeks ago

Woodmead, South Africa KSP Group Full time

We are urgently looking for a Office Administrator/ PA to perform a wide range of PA, contracts ,administrative and office support duties.


ROLE AND RESPONSIBILITIES

1.PA/ Office Administration

  • Implementing and maintaining procedures/office administrative systems
  • Organize office operations and procedures
  • Diary management
  • Planning and organising meetings
  • Booking transport and accommodation
  • Ordering stationery and furniture
  • Dealing with correspondence, complaints and queries
  • Delegating work in the manager's absence,
  • Preparing letters, presentations and reports
  • Supervising and monitoring the work of secretarial, clerical and administrative staff
  • Managing office budgets
  • Liaising with staff, suppliers and clients
  • Sign and submit timesheets
  • Order and maintain office supplies
  • Troubleshoot computer and systems problems and liaise with IT specialists to resolve problems
  • Maintain office equipment
  • Opening and closing of office premises

2. Tender Administration

  • Ensure that the tender documents are completed and are accurate
  • Attend tender/ contract meetings
  • Liaise with all team members to ensure accuracy and compliance as per client specifications
  • Provide administration support with tenders / proposals and monitor a time line
  • Review final documents for quality control and proof read for accuracy and compliance
  • Keep up to date documentation of all tenders and contracts register
  • Assisting with updating and marketing materials
  • Assisting with updating Company documentation

Job Requirements:

  • Office Adminsitration qualification or relevant qualification
  • Office, Tender and Contracts Administration experience
- +5 Years' working experience in the field

  • Microsoft Packages
  • Drivers licence
  • Willing to travel

Key behaviours and Competencies

  • The ability to work in a team and to be proactive around selflearning
  • The ability to work under pressure and to tight deadlines
  • Good communication skills
  • Positive attitude
  • Critical, analytical and logical thinking
  • Proactive and organised
  • Attention to detail
  • Excellent time management skills
  • Strong Admin Skills
  • Multi-Tasking
  • Team player
  • Good Planning and Organising Skills
  • Must be prepared to work overtime

Job Type:
Temp to perm

Contract length: 12 months

Ability to commute/relocate:

  • Woodmead, Gauteng: Reliably commute or planning to relocate before starting work (required)

Experience:

  • Administrative office procedures, practices and equipment: 3 years (required)

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