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Secretarial Office Administrator

1 month ago

Woodmead, South Africa RJPersonnel Full time

3years
- Manage calendars of senior managers and provide support for meetings
- Ensure that operational meetings have agendas, minutes of meetings and follow-up of action logs
- Filing of all office, departmental and project related documentation in line with the company’s QMS and EMS
- Assist the business with preparation of QMS and EMS internal audits and management review document preparations
- Maintenance of all company operational filing
- Maintenance of Sales administrative records and ERP administrative records.
- Upkeep of Adhoc staff attendance registers
- Booking, organising and processing of all internal and external meetings, training requirements as well as monitoring budget
- Oversee cleaning services and general aesthetics of the office
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
- Provide event management support as requested.
- Provide hospitality to all guests and help to create a welcoming environment.
- Answer main phone line and respond to inquiries

**Qualifications and Experience**:

- Diploma in Secretarial, Admin or Office Management
- A Bachelors degree will be an added advantage.
- At least 3 yrs. working experience as in secretarial or administrative role
- MS office advance proficiency
- Knowledge and understanding of relevant compliance legislation an added advantage
- Sage 200 experience an added advantage
- Experience in a ISO 9001 and ISO14001 an added advantage
- Ability to work under high pressure environment and to deliver against deadlines in the context of multiple priorities
- High level of confidentiality integrity
- Meticulous attention to detail
- Team player
- Professionalism
- Customer Service Orientated
- Follow up skills
- Attention to detail
- Deadline driven
- Work under pressure
- Ability to adapt easily to ever changing environment
- Ability to follow work procedures and safety rules
- Both Written and Verbal Communication
- Problem solving

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