Public Sector Project Coordinator

2 weeks ago

Johannesburg, Gauteng, South Africa SurTech Full time

Public Sector Project Coordinator

Job Title and Overview


If you pay close attention to details and enjoy ensuring that everything runs smoothly, we have an exciting job opportunity for you.

Join our team of experts and significantly impact the ever-evolving world of technology

Reason for vacancy:
Team expansion

Reporting to:
Head of Services/PMO Manager

Management level of role:
This is not a management role.

Working environment & travel:
Team-orientated environment. Drivers license and own transport are essential.

Working hours:8:30 am to 5:00 pm when in the office and will ideally understand that there may be times that they need to work overtime.

Key Responsibilities

Project Planning:

Assist in developing project charters, schedules, and other projects artefacts in collaboration with the PMO Manager and team members.


Collaboration:
Collaborate with government agencies or departments to understand their requirements and expectations.

Documentation Management:
Maintain project documentation, including project plans, progress reports, meeting minutes, and action items. Ensure documentation is accurate, up-to-date, and accessible to all relevant stakeholders.

Task Tracking and Follow-Up:
Track project tasks, milestones, and deliverables to ensure timely completion.

Follow up with team members to ensure tasks progress according to schedule and escalate any issues or delays to the PMO manager.


Communication Facilitation:
Facilitate communication between the implementation team and clients. Schedule and coordinate meetings, prepare agendas, and distribute meeting minutes to ensure everyone is informed and aligned.

Risk and Issue Management:
Identify project risks and issues and assist in developing mitigation strategies and contingency plans. Monitor risk registers and issue logs and escalate critical issues to the PMO manager for resolution.

Client Relationship Management:
Maintain positive relationships with clients and stakeholders throughout the project lifecycle. Address client inquiries and concerns and provide updates on project progress and status as needed.

Required Experience

  • At least three years of proven experience in project coordination or related roles, preferably in the software implementation space.
  • Proven experience in project coordination or management, preferably in the public sector or a related industry
  • Proficient in project management tools and software and have experience working with MS Office.
  • Strong understanding of project management methodologies and best practices.

Behavioural Skills & Soft Competencies
The following are critical skills required for a competent Project Coordinator:

Work Ethic and Attention to Detail: The ability to commit to excellence and pay meticulous attention to detail with a genuine passion for accuracy in all endeavours.

Communication Skills:
Clear and effective communication is crucial for conveying project goals, updates, and expectations to team members, stakeholders, and clients. The Project Coordinator should be able to communicate clearly, confidently, and professionally, both verbally and in writing.

Interpersonal Skills:
Building positive relationships and fostering teamwork is essential for project success.

The Project Coordinator should be able to collaborate effectively with team members, stakeholders, and vendors, demonstrating empathy, patience, and diplomacy.


Time Management:
Effective time management skills are crucial for meeting project deadlines and ensuring timely completion of tasks.

The Project Coordinator should be able to allocate time appropriately, set realistic deadlines, and adapt to changes in project timelines.


Adaptability:
Flexibility and adaptability are essential for navigating changes in project scope, requirements, and priorities.

The Project Coordinator should be able to adjust plans and strategies as needed to accommodate evolving project needs and external factors.


Customer Focus:
Understanding and prioritising client and stakeholder needs is critical for successful projects. The Project Coordinator should be responsive to client inquiries, proactively addressing concerns, and committed to delivering value and satisfaction.

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