Project Coordinator

1 week ago


Johannesburg, Gauteng, South Africa Project Management Connection Full time

Job Purpose:

  • Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.
  • Key Stakeholder Management including Communication and Interaction
  • Internal: Executives, Relevant Committees and Workgroups, Functional areas
  • External: members and nonmembers, PCH PG representatives, PSO's, SOs TPPP's, South African Reserve Bank, National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.

Project Management Support:

  • Performing project administrative functions such as organise and coordinate meetings, planning sessions, scoping sessions and workshops and associated logistics within time requirements
  • Ensuring that meeting rooms are prepared, and all technology are functional to allow for effective engagements
  • Record minutes, decisions, risks, issues, and actions at meetings and on time distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks)
  • Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders
  • Handle general project communication and administration activities
  • Assist and/or prepare project performance reports, dashboards and/or presentations to provide a comprehensive view of a project
  • Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules
  • Ensure accurate distribution of reports to relevant stakeholders
  • Facilitate approval/signoff processes
  • Identify potential risks involved on delivery and timelines

Stakeholder Management:

  • Build and maintain sound relationships with project stakeholders
  • Understand the deliverables of internal and external project stakeholders and contribute to success through support

Networking:

  • Cooperate and work with others, encourage a positive team spirit
  • Exercise considerable degree of initiative in the execution of duties and perform duties independently
  • Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders
  • Keep abreast of changes and trends in project management

Education and Experience Required:

years of hands-on experience as a project administrator or coordinator, with at least 8 years and more involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.


  • A tertiary qualification in project management would be advantageous.

Knowledge

  • Knowledge of Project Management Methodologies
  • Strong Knowledge of Microsoft Office (Excel, PowerPoint, Word)
  • Knowledge of MS Project
  • Knowledge of financial processes (e.g., invoicing and budgeting)
  • Knowledge of PPO is an advantage

Skills

  • Excellent communication skills (verbal and written)
  • Strong planning and organizing
  • Strong relationship building and interpersonal skills
  • Ability to work independently and to collaborate with others
  • Build credibility and trust
  • Ability to analysing problems and making decisions
  • Ability to work under pressure
  • Diligent and attention to detail and quality
  • Experienced in reporting and report writing i.e. Has the ability to summarize important information accurately and ensuring that the key message do not go missing in translation
  • A strong team player with team leadership potential
  • Demonstrating resilience

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