Personal Assistant

4 days ago

Paarl, South Africa Recruitment Matters Full time

Our client is looking for an experienced Personal Assistant to support the CEO of a leading environmental solutions and resource management company. The ideal candidate will be highly organized, proactive, and able to manage a fast-paced work environment. This role requires exceptional communication and organizational skills to handle complex schedules, coordinate high-level meetings, and support the CEO in driving the company's mission to promote sustainable resource management and environmental responsibility.

Responsibilities:
  • Manage and organize the CEO’s calendar, scheduling internal and external meetings, and ensuring efficient time management.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring seamless transitions across multiple locations.
  • Prepare meeting agendas, presentations, and reports, ensuring the CEO has all necessary materials and information in advance.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.
  • Draft, review, and organize correspondence and documentation for the CEO, ensuring accuracy and timely responses.
  • Support project coordination by assisting with task tracking, deadlines, and communications with team members.
  • Organize events and meetings for the executive team, ensuring all logistics are handled and objectives are met.
  • Maintain efficient filing and document management systems to ensure easy access to necessary information.
  • Handle ad hoc tasks and special projects as required, adapting to changing priorities and needs.
Key Skills:
  • Excellent organizational and time-management abilities, with a strong focus on detail and accuracy.
  • Strong verbal and written communication skills, able to interact professionally with various stakeholders.
  • Proactive and resourceful, with the ability to anticipate the CEO’s needs and act independently.
  • High level of discretion and integrity, capable of handling confidential information.
  • Strong problem-solving skills and the ability to work under pressure.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with scheduling and document management tools.
  • Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate or environmental solutions setting.
  • Proven experience in managing complex schedules, travel arrangements, and high-level communications.
  • Previous experience in a sustainability or environmental management-related industry is an advantage.
Qualifications:
  • Bachelor’s degree or equivalent qualification is preferred.

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