HR and Payroll Officer

4 weeks ago

Kempton Park, South Africa Swift Recruitment Full time
Job Title: Human Resources Manager and VIP Premier Payroll Management.
Job Summary: The Human Resources Manager/Administrator is responsible for overseeing and managing various HR functions within the organization. This includes recruitment, employee relations, performance management, benefits administration, policy development, and compliance with relevant labour laws. The role requires a strong understanding of HR principles, excellent communication skills, and the ability to work collaboratively with all levels of the organization.
Duties and Responsibilities:
  1. Recruitment and Staffing:
    • Screening and sourcing of CV’s.
    • Conduct job interviews, evaluate candidates, and make hiring recommendations.
    • Compiling new employment offers and finalize offer made.
    • Request HR officer to do reference check on possible candidates.
    • Collaborate with department heads to identify staffing needs and workforce planning.
    • Draw up contracts for new employees.
    • Send out starter packs and benefits details to new employees.
    • Manage the new student’s intake yearly.
  1. Employee Relations:
    • Handle employee relations matters, including conflict resolution, disciplinary actions, and grievance procedures.
    • Prepare disciplinary hearings as the Practice Initiator. Attend to CCMA referrals.
    • Drafting disciplinary charges and assist head of departments with staff problems.
    • Drafting of policies and procedures and training of HOD’s in this regard.
  1. Performance Management:
    • Implement and manage performance appraisal systems (KPI’s).
    • Provide guidance to managers on performance reviews and goal-settings.
  1. Benefits Administration:
    • Administer employee benefits programs, medical aid, retirement plans, and other benefits.
    • Communicate benefits information to employees and assist with inquiries.
    • Attend Manco (Pension) and Employment equity meetings.
    • Medical Aid yearly increases (Do payroll adjustments).
    • Pension yearly adjustments (Old Mutual and payroll adjustments).
  1. Policy Development and Compliance:
    • Develop and update HR policies and procedures in compliance with relevant labour laws.
    • Ensure the organization's compliance with local, state, and employment law regulations.
  1. Training and Development:
    • Identify training needs and coordinate professional development opportunities for employees.
  1. HR-Payroll:
    • Do the full payroll function on VIP Premier Sage Cloud Payroll.
    • Capture overtime on the Professional Sage Cloud Payroll (316 Employees)
    • Deal with payment of locum/temporary staff.
    • Administer salary increases- send out increase letters, load new salary on payroll.
    • Administrator of the Sage Self Service system (Load employee leave and payslips).
    • Manage engagements and resignations of staff. Do exit interviews.
    • Complete monthly statistical reports (SARS, UIF, Skills levy etc)
    • Complete the quarterly employment statistics reports.
    • Payroll month end. Compile payments to Sars, reconcile pension and medical aid data and update records.
    • Completing maternity and other unemployment documents. UIF forms and on U Filing (UI19, Salary Schedule forms etc.)
    • Maintenance of all employee files and related documents.
    • Ensure accurate and up-to-date record-keeping of employee information.
    • Supporting all internal and external related inquiries and requests
    • Update movement of staff.
    • Tax year end. Finalize and send out Irp5’s to staff. Do ETI reconciliation for Sars.
    • Collect all data needed by the HWSETA and Department of Labour for the SDL Administrator.
    • Assist to capture and maintain records for the Skills Development Submission and Employment Equity Submission.
  1. Reporting and Analytics:
    • Generate HR reports and analytics to support decision-making.
    • Utilize data to identify trends and areas for improvement in HR processes.
Qualifications:
  • Proven experience in HR management/administration.
  • Extensive experience in payroll administration VIP Premier (5 years plus).
  • Knowledge of relevant employment laws and regulations.
  • Strong interpersonal and communication skills.
  • Ability to handle confidential information with discretion.
  • Certification in HR is a plus.
Key Competencies:
  • Strategic thinking
  • Problem-solving
  • Communication and interpersonal skills
  • Leadership and team management
  • Decision-making
  • Adaptability and flexibility

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