Senior HR Officer

6 months ago

Kempton Park, South Africa AVI Limited Full time

**SENIOR HR OFFICER- NATIONAL BRANDS**

**AVI Ltd. **is known for its leading household brands across many categories including: hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a **Senior HR Officer **at **NATIONAL BRANDS LIMITED Isando Biscuits Factory**. The purpose of the role is to provide generalist HR support to the business to facilitate operational effectiveness and efficiency.

**_
KEY PERFORMANCE AREAS_**

**HR Administration and Reporting**:

- Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
- Attend to general requests/queries from internal and external customers
- Update organograms every month
- Conduct exit interviews on resignations and report back to the business with insights
- Ensure a high level and high standard of customer service and guidance in line with HR Policies and Procedures
- Develop and update job profiles for all employees and capture them into the Job Profile portal
- Co-ordinate HR Project deliverables, including reward and recognition initiatives
- Ensure HR Audit requirements are adhered to
- Develop ad-hoc reports as required by the HR team or the business unit
- Checks and signs off monthly payroll variance reports, follows up and resolves discrepancies
- Liaise with employees on Death and Disability claims
- Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
- Provide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentation

**HRIS System Administration**:

- Conduct integrity check of master data to ensure all data is complete and accurate
- Conduct a quarterly review of HR system access in relation to the roles and responsibilities of individual users
- Follows the workflow process designed, loads data to ensure the next step in the cycle can be completed, follows up and obtains outstanding information where identified
- Address all general HRIS system information queries received from Management and employees
- Provide assistance and support to Line Managers using SAP

**Performance Management**:

- Provide employees with relevant documentation with regards to performance management and reviews
- Ensure all IPA’s are received in time for the Annual Increase exercise, capture performance ratings on SAP, follow up on outstanding IPA’s
- Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management
- Monitor progress and promote the development of employees through an appropriate performance management system

**Learning and Development**:

- Facilitation the identification of learning needs and areas of development and arrange necessary training
- Ensure that employees have IDP’s
- Compile the WSP and ATR
- Compile an annual training calendar
- Arrange training events and ensure that all documentation is completed
- Ensure that training is captured on SAP
- Ensure proper record keeping of training events
- Track and submit all business unit training initiatives to the Learning and Development team

**Employee Relations**:

- Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
- Prepare all documentation/information for Disciplinary Hearings and CCMA cases
- Ensure that disciplinary and grievances are dealt with in accordance with company policies
- Assist with CCMA cases by collecting and analysing information for the HRM
- Arrange Management and Shop Stewards monthly meetings and ensure that actions are attended to
- Administrate union membership and communicate statistical information
- Participate and assist with collective employment relations processes
- Ensure that manning standards are updated on a monthly basis
- Report on employee relations information
- Advise line managers on the appropriate employee relations process to follow based on circumstances
- Ensure that the correct incapacity and disability processes are followed correctly.

**Remuneration and Rewards**:

- Ensure that the weekly payroll process are completed according to procedures
- Perform audit checks on payroll
- Compile reports and analyse information available on the systems

**Communication**
- Arrange quarterly employee communication sessions
- Arrange monthly union feedback sessions
-

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