Secretary - Academic Department

6 months ago


Johannesburg, South Africa Isilumko Staffing Full time

A leading Laboratory service in the country is looking for a vibrant, determined and detail orientated secretary to join their team

Description

Performs secretarial and general office duties for the Head of the Academic Department to facilitate the smooth operation of the designated area.

Key Job Responsibilities:

  1. Diary Management: Maintain a diary for the HOD, ensuring all meetings and commitments are accurately recorded and optimize available time in consultation with the Head of the Academic Department.

  2. Communication Handling: Receive, screen, and act upon general communications and correspondence addressed to the HOD to ensure that only relevant communications reach the HOD, and direct general communication appropriately within the department.

  3. Document Management: Type and/or collate documents/reports and prepare presentations in a timely manner as per requirements. Fax documents and maintain an accurate record of all transmitted documents. Photocopy documents according to specific requirements and instructions.

  4. Filing System: Maintain a well-organized filing system and ensure that all documents are filed promptly according to established procedures.

  5. Document Distribution: Distribute documentation according to standard distribution instructions and ensure that, when necessary, documentation and reports are returned on time by liaising with the respective HOD/departments.

  6. Meeting Support: Take minutes of meetings, ensuring accurate and concise summaries of proceedings are recorded, typed, and distributed on time. Handle all requirements relevant to the arrangement and logistics of meetings in line with specific requirements.

  7. Vehicle and Travel Management: Handle bookings and monitor the use and maintenance of pool vehicles where applicable. Liaise with travel agents and service providers regarding travel bookings as per requirements.

  8. Client/Student Support: Assist with client/student queries to ensure they are resolved promptly.

  9. Ad-hoc Responsibilities: Perform any ad-hoc responsibilities as required.

Minimum Requirements & Key Competencies:

  • Grade 12/NQF Level 4.
  • A relevant 3-year diploma/degree is desirable.
  • Minimum of 1 year of administrative/secretarial experience is essential.
  • Proficiency in general office administration.
  • Computer skills.
  • Good typing skills.
  • Strong attention to detail.
  • Effective interpersonal and communication skills.


  • Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

    Isilumko Staffing is seeking a highly skilled and detail-oriented secretary to support the Head of the Academic Department.The ideal candidate will have excellent administrative skills, strong communication abilities, and a keen eye for detail. We offer a competitive salary, estimated at $50,000 per annum, based on industry standards and regional market...


  • Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

    Key responsibilities of the Academic Department Liaison include facilitating the smooth operation of the designated area by performing secretarial and general office duties for the Head of Academic Department.Key requirements for this role include a Grade 12 certificate, a relevant 3-year diploma or degree, and a minimum of one year of administrative or...


  • Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

    About Isilumko StaffingWe are a leading staffing agency specializing in academic department support services.Job OverviewThis is an exciting opportunity to join our team as an Academic Department Support Officer. As a key member of our academic support staff, you will provide administrative assistance to the Head of Academic Department and contribute to the...


  • Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

    pKey responsibilities for this role include providing administrative support to the Head of Academic Department, ensuring the smooth operation of the designated area./ppRequirements:/pulliGrade 12/liliRelevant 3-year diploma/degree/liliMinimum of 1 year administrative/secretarial experience/liliProficient computer skills/liliExcellent typing...


  • Johannesburg, South Africa St Stithians College Full time

    Job title : BC Secretary to the Centre for Support in Psychological, Academic and Careers Education (SPACE) DepartmentJob Location : Gauteng, JohannesburgDeadline : December 26, 2024Quick Recommended Links Jobs by Location Job by industries The requirements for this position are: Previous working experience and tertiary qualification coupled with at least...


  • Johannesburg, South Africa St Stithians College Full time

    Job title : BC Secretary to the Centre for Support in Psychological, Academic and Careers Education (SPACE) Department Job Location : Gauteng, Johannesburg Deadline : December 26, 2024 Quick Recommended Links Jobs by Location Job by industries The requirements for this position are: Previous working experience and tertiary qualification...

  • Secretary

    6 months ago


    Johannesburg, South Africa Isilumko Staffing Full time

    A top company in the healthcare and medical laboratory industry is looking to hire an enthusiastic, experienced Secretary to start in their Academic DepartmentDutieswill be responsible for maintaining a diary for the HOD and ensuring that all meetings and commitments are properly recorded while also optimizing available time.Receiving, screening and action...

  • Legal Secretary

    6 months ago


    Johannesburg, South Africa Edge Executive Search Full time

    A Legal Secretary in a JNB department provides administrative support to attorneys and legal professionals involved in joint negotiations and agreements. This role entails managing legal documents, facilitating communication between negotiating parties, scheduling meetings, and assisting with research tasks related to the negotiation...

  • Secretary

    4 months ago


    Johannesburg, South Africa Isilumko Staffing Full time

    If you have gained 1 year office admin/ secretarial experience, know how to support a Head of a Department / Executive, and have a 3-year diploma - secretarial/office admin, then hit apply! This role is towards Braamfontein.Responsibilities:Diary managementScreen HOD emails and respondType and compile reportsDraft presentationsMinute takingLiaise with travel...


  • Johannesburg, South Africa Cora O'Neil Recruitment Agency Full time

    **Northriding, Johannesburg: SENIOR CONVEYANCING SECRETARY (TRANSFERS)** **Minimum Requirements**: - Professional and presentable - Afrikaans and English first and second languages a must (Fully proficient in both - Afr & Eng client base) - 10 years experience as a Conveyancing Secretary at a law firm, specifically in Transfers a must - Experience in...

  • Legal Secretary

    7 months ago


    Johannesburg, South Africa Edge Executive Search Full time

    A Legal Secretary in a Natural Resources Department provides administrative support to attorneys and legal professionals specializing in natural resources law. This role involves managing legal documents, communicating with clients and stakeholders, scheduling appointments, and assisting with research tasks related to natural resources regulations and legal...

  • Secretary

    3 weeks ago


    Johannesburg, South Africa Clicks Group Limited Full time

    **Listing reference**: 018684**Listing status**: Online- **Position summary** **Industry**:Wholesale & Retail Trade - **Job category**:Secretarial**Location**:Johannesburg - **Contract**:Permanent**Remuneration**:Market Related - **EE position**:Yes**Introduction** - An opportunity has become available for a Secretary to work within the The Body Shop...

  • Regional Secretary

    6 months ago


    Johannesburg South, South Africa Kourie Recruitment cc Full time

    **Regional Secretary.** **Essential Requirements**: - 3 to 5 YEARS (or more) experience as a Secretary WITHIN the Retail/FMCG industry. - Advanced MS Office - Excel, PowerPoint, Word and Outlook. - Drivers license with own car (to travel between stores when required). **Brief Job Outline**: - Managing of diary entries and meeting setups (including...

  • Non Academic Role

    6 months ago


    Johannesburg, South Africa Inspired Full time

    OUR SCHOOL- Reddford House Northcliff is situated on the affluent Northcliff Ridge and is surrounded by the upmarket, leafy northern suburbs. The school is ideally located making it easily accessible from all major routes.The school has an imposing design along with a relaxed and tranquil atmosphere. The Early Learning School (ELS) and the Junior Preparatory...

  • Academic Coordinator

    1 month ago


    Johannesburg, South Africa Academy of Sound Engineering Full time

    **Job Title: Academic CoordinatorJob Summary** We are seeking a motivated, professional and experienced individual to join our team as an Academic Coordinator. The individual will play a pivotal role in ensuring the smooth running of academic administration and supporting student success. The Academic Coordinator will report directly to the Academic...


  • Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72717 **Job Type** - Permanent **Job Title** - Contributions Secretary **Computer Skills** - MS Office **Industry** - Service **City** - Johannesburg **Province** - Gauteng - CONDENSED LIST OF DUTIES: - Ordering of stationary. - Taking of minutes and typing agendas for all meetings - Typing of correspondence - Screening of calls and...

  • Company Secretary

    2 months ago


    Johannesburg, Gauteng, South Africa AJ Personnel Full time

    Job DescriptionWe are seeking a highly skilled Company Secretary to join our team at AJ Personnel. The successful candidate will be responsible for providing secretarial support to the Board and ensuring compliance with relevant legislation.Key Responsibilities:Develop an annual meeting plan for Board, Committee, and Annual General meetingsPrepare notices...

  • Conveyancing Secretary

    6 months ago


    Johannesburg, South Africa AGC Recruitment Full time

    Conveyancing Secretary - Sandton Our client, a leading law firm based in Sandton, has a vacancy in their Conveyancing Team for a **Conveyancing Secretary**. **Key areas of responsibility include**: - Taking bond instructions including commercial bonds and notarial bonds which include (among other things), drawing of documents, checking of documents,...

  • Corporate Secretary

    1 month ago


    Johannesburg, Gauteng, South Africa Capital Recruit Full time

    Job ResponsibilitiesAs a key member of our team, you will be responsible for managing company secretarial administration and associated matters. This includes maintaining and reporting on relevant company registers, identifying critical risks and non-compliances, and overseeing corporate legal administration and compliance.Key FunctionsEnsure timely and...

  • Executive Secretary

    2 months ago


    Johannesburg, South Africa Capital Recruit Full time

    The Executive Assistant plays a crucial role within our dynamic team, working closely with company Management and Finance to provide advanced administrative support. This position is tailored for individuals possessing strong legal, accounting expertise, and financial acumen, ensuring comprehensive handling of company secretarial administration and...