Secretary
3 days ago
**Listing reference**: 018684**Listing status**: Online-
**Position summary**
**Industry**:Wholesale & Retail Trade
- **Job category**:Secretarial**Location**:Johannesburg
- **Contract**:Permanent**Remuneration**:Market Related
- **EE position**:Yes**Introduction**
- An opportunity has become available for a Secretary to work within the The Body Shop department. The role will be based at the Woodmead Offices in Johannesburg and will report to the General Manager (The Body Shop).**Job description**
**Main Purpose**
To efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders as well as any other relevant responsibilities to optimize workflow procedures in the office.
**Job Obejective**:
- Effectively plan and organise schedules and diaries as well as management of daily/weekly/monthly agenda
- Execute all arrangements in a manner enabling the efficient functioning of the office including support co-ordination and organization of events
- Provide general office administration on time and efficiently including the upkeep and maintenance of stationary and office support
- Provide lines of communication / correspondence with all stakeholders that is effective and professional
Ensure the safekeeping and confidentiality of all documents as well as development and maintenance of filing system
- Provide support to line manager as and when required
- To be able to co-ordinate and arrange travel
**Minimum requirements**
**Qualifications and Experience**:
- Previous experience as secretary or administrative assistant
- Experience in Office Administration and optimizing techniques
- Diploma in Administration or relevant qualification e.g. Office Management/Administration
**Skills, Abilities and Job Related Knowledge**:
- Proficiency in MS Office
- Strong administrative and interpersonal skills
- Strong attention to detail
- Ability to multi-task, time management and prioritise workload
- Ability to work on own initiative
- Excellent written and verbal communication skills
- Passionate, energetic
**Essential Competencies**:
- Planning and Organising
- Delivering Results and Meeting Customer Expectations
- Deciding and Initiating Action
- Following Instructions and Procedures
- Coping with pressures and setbacks
- Achieving Personal Work Goals and Objectives
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