Regional Payroll Officer AO

4 days ago

Pretoria, South Africa Foreign, Commonwealth & Development Office Full time
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory RCSH (Regional Corporate Service Hubs) Job Description (Roles and Responsibilities)

Main purpose of job:

The Regional Payroll Officer will be responsible for processing and auditing payrolls and related payments for locally employed staff working at British High Commissions/Embassies in across Africa.


Roles and responsibilities:

PAYROLL ADMINISTRATION

Responsible for collating, capturing, processing and updating the payroll for an allocated section of Country Based Staff in the Africa network. Ensure efficient processing of annual pay awards, 13th salary payments and benefit calculations. Produce regular and ad hoc payroll reports for the HR Hub team and Posts. Trouble shoot any payroll related query or issue, working closely with relevant employees or Posts involved. Maintain filing systems for each pay period according to local and FCDO requirements.

PAYROLL SERVICE DELIVERY

Along with the Payroll Manager, administer payrolls for all posts to ensure all payments are accurately paid on time, and keeping all stakeholder accountable to timelines. Review and document payroll procedures, advising both staff and managers when needed. Take initiative to identify any areas for improving or automating the payroll processes in collaboration with the Regional Payroll Manager. Interpret HR policies and procedures and apply them to payroll, where applicable. Provide support and quality assurance in all CBS pay related projects.

PAY AND BENEFITS ENQUIRES

Answer all pay and benefits enquiries from internal and external stakeholders. Respond to payroll related issues raised by Country Based Staff.

TEAM ADMINISTRATION

Participate as an active team member and take on any ad hoc HR team projects as appropriate. Support HR Hub Management with effective delivery of all pay related matters and other reasonably requested assignments.

GENERAL HR

Maintain individual staff files for Country Based Staff. The FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require Essential qualifications, skills and experience Two to three years relevant HR, payroll and/or compensation experience Proficiency in VIP, Pastel (SAGE) Payroll or PayDay payroll software Exceptional attention to detail and accuracy Excellent oral and written communication skills, as well as organisational skills Outstanding interpersonal and communication skills, with the ability to work with people at all levels of seniority in a fast-paced environment Must be able to work independently as well as part of a team Proficient in all MS Office applications, specifically Word and Excel High proficiency in written and spoken English French and/or Portuguese will be an added advantage 
Desirable qualifications, skills and experience Experience in Management Information Reporting Required behaviours Changing and Improving, Communicating and Influencing, Delivering at Pace, Developing Self and Others, Managing a Quality Service, Working Together Application deadline 15 July 2024 Grade Administrative Officer (AO) Type of Position Permanent Working hours per week 40 hours Region Africa Country/Territory South Africa Location (City) Pretoria Type of Post British High Commission Number of vacancies 1 Salary R 324,897.95 Basic Salary + R 72,521.76 Responsibility Allowance per annum Start Date 2 September 2024 Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):

Regular training as provided by the Payroll Software provider On the job training for HERA, an Oracle based software for data management

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund. Annual leave entitlement of 25 days Working hours per week of 40 hours

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