Accountant And Payroll Financial Officer

2 weeks ago

Pretoria, Gauteng, South Africa Redember Full time
Red Ember Recruitment (PTY) Ltd | Full time
Accountant and Payroll Financial OfficerSandton, South Africa | Posted on 09/02/2024

Red Ember Recruitment is looking for an Accountant with payroll experience for an international company based in Sandton, Gauteng.

Requirements Ensure the accurate and timelyprocessing/ reconciliation of financial transactions for the region in theaccounting system as per Company's financial procedures and in adherence with locallegislation.


Job Outline:

Manage and supervise all aspects of thepayable accounts function at the station and for other regional countries ifrelevant, ensuring that the Company's books are updated on a daily basis andthat payments are processed accurately and within guidelines laid down bycompany procedures.


  • Ensure invoices received from region in central AP mailbox are processedtimely to accurately reflect the Company's liabilities to creditors.
  • Ensure supplier contracts are valid and where they are nearing expiry, ensurethat revised contracts are in place in good time. Take active measures toupdate contracts in the required systems.
  • Proactively switch from paper invoices to EDI format with suppliers tostreamline process.
  • Perform rate verification in DMS diligently and timely.
  • Ensure that suppliers without contracts are reviewed and approved by HOaccordingly.
  • Take the lead in ensuring that suppliers are paid on time and ideally by EFT.
  • Review various AP reports to ensure that errors are corrected timely tofacilitate a smoother month end process.
  • Respond to supplier queries in an efficient manner.

Manage and supervisor all dedicatedongoing Finance receivable activities for the Passenger and Cargo salesbusiness to ensure all receivables are correctly accounted for in a timelymanner and in compliance with local regulations.


  • Ensure receipts are processed timely for the entire region and allocatedaccurately to customer invoices.
  • Ensure receipts are banked within specified time limits or as per agreementwith cash collection provider.
  • Reconcile BSP/ credit card party accounts and highlight short settlementsimmediately to line manager.
  • Review bank reconciliations daily and account for transactions in AR/ GLmodule as appropriate immediately.
  • Closely monitor undercollections and work efficiently with Commercial toensure action is taken timely.
  • Ensure outstanding debt from credit parties is collected timely as per GroupPolicy.
  • Process journals in accurately intimely manner so that monthly timetable is met.
  • Prepare data in order to conduct reconciliations for appropriate nominals.
  • Prepare standard reports for monthly file which is reviewed by Internal Auditand OF&RM Finance Review Team.
  • Prepare reports for local tax filing.
  • Prepare data for monthly KPI submission.
  • Prepare bank reconciliations for review.
  • Assist with repatriation process to ensure that surplus funds are remitted toHO and working capital is maintained as per Group Policy.
  • Assist Financial Controller where necessary in ad hoc projects.

To compile and process all payrollelements including basic salaries, allowances, overtime, shift pay, pensioncontributions, employer and employee social security contributions and relevanttaxation in compliance with local regulations to all staff on payroll withinrequired time limits.

Ensure the relevant payments are submitted to localauthorities in a timely manner and all payments are in line with individualterms and conditions of employment.


  • Compile and provide all payroll information, including the reconciliation oftax and social security and pension on a monthly basis and send payments to theappropriate parties so that this can be computed in accordance within thespecified time frame.
  • Prepare payroll data entry into Finance software so that all relevant reportsare completed in a timely manner.
  • Seek clarification with external legal advisors on taxation, payroll or anyother upcoming issues to ensure that all year end returns are submitted on atimely basis.
  • Scrutinise all staff expenses, process salary advances, medical expenses andany other staff loans to ensure correct payment or recovery of same throughpayroll, and reconcile the related ledger account.
  • Maintain and reconcile Petty Cash account where appropriate, and analyse andreimburse Petty Cash returns from other stations from within the country asappropriate.
  • Ensure charges from personal telephone calls are recovered from staff on amonthly basis and mobile telephone bills are paid in line with the companyguidelines.
  • Reconcile the pension account and assist with various pension and otherqueries from staff, department heads and various external parties.
  • Assist FAM and undertake various administrative duties together with otherrelevant finance personnel as necessary.
Qualifications - External

Finance & Insurance

Station Accounting :
with Payroll, SARS & BBBEEfilings expertise. ERP – Oracle, SAGE expertise, Knowledge in EMP filings, CoRfiling, BBBEE filings, General Office Administration.

Qualifications:

  • Degree (Recognised professional accounting qualification tothe standard of Chartered Accountant, CPA or similar preferred)

Experience:

  • Min 3 years ofprofessional experience, of which 2 years must be in a supervisory capacity

Knowledge/skills:

  • Knowledge of rulesand procedures under the local laws to take care of statutory requirements asnecessary
  • Ability to function independently within an established frameworkand to be practical and innovative
  • Proven experience in both supervising afinance function and in coaching and developing staff as well as experience inworking in a large multinational and dealing with stakeholders from differentcountries.
  • Proven ability to organize a busy work schedule, working under pressureand ensuring adherence to deadlines.
  • Knowledge of local payroll, taxation,statutory and compliance requirements.
  • Proficient in the use of MS Office, inparticular spreadsheets and ERP systems.
  • Comprehensive knowledge of airlineaccounting procedures and familiarity with IATA regulations with regard toPassenger/Cargo/Excess Baggage sales is advantageous.
Salary and Benefits Basic Salary per month + Medical Aidcover with family cover + Pension contribution + Travel Benefits

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