HR Officer

1 week ago

Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities) 1

Main purpose of job:

Roles and responsibilities:

  • Post Payroll Administration Function. Duties may include collecting information from all departments such as overtime, new appointments, termination, etc and recording this in the Payroll Input Approver (PIA), ensuring that the PIA is submitted for processing by the 5th of each month, ensuring checks and balances are performed at all stages of the payroll process and according to policy, prepare reconciliations i.e. medical aid, prepare and submit payroll uploaders, meeting all the various payroll deadlines, etc.
  • Maintaining a professional relationship with SARS. This will include distributing IRP5's, all submissions such as EMP201's and EMP501, monitoring the SARS State of accounts, maintain the SARS efiling profile, etc.
  • Manage a quality customer service. These duties include managing the Corporate Service HR mailbox, attending to all HR related queries and providing feedback within 24 hours, etc.
  • Identify training needs and arranging HR related training, events and induction days. Duties include identifying new employees and booking monthly induction days, reviewing the induction pack to keep it up to date, annual Wellness days, HERA Self Service training, arrange long service award events and certificates, etc.
  • Maintain electronic and manual staff files as well as staff lists. This will include creating and maintaining staff files for all British High Commission country based staff, etc.
  • HR Secretarial Function. These may include minutes of all disciplinary enquiries, annual moderation and other confidential meetings.
  • Other adhoc duties. This may include however not limited to preparing schedules,, requisitioning on behalf of other Corporate Services departments, provide support for all other Corporate Services functions including supporting the Corporate Services Team to meet tasks as required from time to time.
Essential qualifications, skills and experience - At least 3 years HR Admin work experience

  • Microsoft office
  • Good oral and written communication skills
  • Attention to detail and initiative
  • Good customer service skills coupled with an ability to handle difficult customers
  • Ability to work under pressure
  • Matric
  • Good organising skills
Desirable qualifications, skills and experience - Payroll experience

  • Degree /Diploma in Human Resource Management


 Required behaviours 1
  • Seeing the Big Picture, Changing and Improving, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline 8 December 2023
Grade - Administrative Officer (AO)

Type of Position - Fixed Term

Working hours per week - 36.5 hours

Duration of Post - 6 months

Region - Africa

Country/Territory - South Africa

Location (City) - Pretoria

Type of Post - British High Commission

Number of vacancies - 1

Salary - R 264, per annum)

Start Date - 1 March 2024

End Date - 31 August 2024

Other benefits and conditions of employment 1


The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.


  • Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
  • Annual leave entitlement of 25 day
  • Working hours per week of 36.5
Additional information - Obtain the relevant permit

  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount

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