Team Assistant Company Secretary

1 week ago

Johannesburg, South Africa De Beers Group of Companies Full time

Company Description
- We have an exciting position for a Team Assistant Company Secretary who will provide administrative assistance to the team effectively, timely, and professionally.

**Be part of the team.**

**The team that makes it happen.**

Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives", delivering the metals and minerals that make modern life possible.

**Kumba Iron Ore**

We produce high-grade iron ore, the key component in steel widely used in construction and manufacturing across the world. Our activities include all aspects - exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Gauteng, and a port operation in Saldanha Bay, Western Cape.

Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives", delivering the metals and minerals that make modern life possible.

**Job Description**:

- As a Team Assistant Company Secretary you will provide services as required and your responsibilities will include but not limited to:

- Compile, coordinate, and monitor the calendar of team members as required
- Take minutes at meetings and provide general assistance during presentations to the department
- Organise and maintain the diaries as designated and make appointments as required
- Order stationery and other consumables
- Book meeting rooms, catering, and equipment
- Reconcile general and travel expenses in line with company policy
- Log invoices received and submit to accounts for payment
- Perform expense reconciliation and invoice administration
- Provide general administrative support as necessary
- Assist team members with time-related activities
- Compile various monthly reports to provide feedback to relevant stakeholders
- Execute SAP orders
- Process all documentation according to company policies and procedures as well as document control principles, within specified set time frames to ensure compliance
- Arrange travel, visas, and accommodation for the department, according to the Anglo American travel and accommodation policy
- Organise and coordinate all visits of consultants and other providers for the P&O management team according to procedures

**This role is in the Business Support Services (BSS) at a Band A4 level reporting to Company Secretary.**

**Qualifications**:

- Grade 12 / N3 Technical
- Secretarial Diploma (preferred)
- Valid SA Drivers licence

**Experience**
- MS Office (WORD, Excel, PowerPoint) and SAP
- Communication skills
- Time Management and organising skills
- Fault-finding skills
- Problem-solving skills
- Proficiency in English language

**Additional Information
- What we offer**

When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company - and we’re still growing all the time.

**Who we are?**

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.

As a responsible miner - of diamonds (through De Beers), copper, platinum and other precious metals, iron ore, coal and nickel - we are the custodians of what are precious natural resources. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

**Inclusion and Diversity**

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

**How to Apply

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