Administrative Office Co-ordinator

5 days ago

Table View, Western Cape, South Africa Drainmen Services Group Full time

We are seeking a detail-oriented and proactive Administrative Office Co-Ordinator to manage the Administration office and to support the Operations team. This role is pivotal in ensuring smooth communication between the Administration and Operations teams, accurate processing of job cards, and timely invoicing through our electronic system (JobSys). You will play a key role in maintaining operational efficiency, supporting management, and fostering strong client and supplier relationships.

Key Responsibilities

  • Follow up on outstanding supplier invoices linked to purchase orders.
  • Prepare and submit invoices to clients weekly.
  • Capture and process all job cards on JobSys, calculating costs (labour, materials, time).
  • Check job cards for errors, resolve discrepancies, and highlight shortfalls monthly.
  • Ensure accurate record-keeping for invoicing and client accounts.
  • Stand in for Operations Manager when required.
  • Log jobs and dispatch teams efficiently.
  • Manage the Office Administration staff
  • Manage WhatsApp communication channels to ensure updates are attended to promptly.
  • Participate in standby roster as after-hours manager.
  • Participate in special projects and ongoing learning opportunities.
  • Perform any other duty as assigned by management.
  • Support colleagues by checking admin processes and flagging training needs.
  • Handle supplier queries courteously and professionally.
  • Manage incoming and outgoing calls with professionalism.
  • Respond to client queries/complaints promptly, keeping stakeholders updated.
  • Build rapport with clients and suppliers to maintain satisfaction and timely invoice collection.

We are Looking for someone who has:

  • Proficient skills in working with Pastel
  • Strong administrative and invoicing experience.
  • Excellent attention to detail and accuracy in data entry.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong communication skills (written and verbal).
  • Professional, courteous approach to clients, suppliers, and colleagues.
  • Proactive problem-solving and willingness to step into operational support roles.
  • Be part of a dynamic operations team where your contribution directly impacts efficiency and client satisfaction.
  • Must live in the Tableview area.

Job Types: Full-time, Permanent

Pay: R12 000,00 per month

Experience:

  • Pastel Accounting Software: 1 year (Required)

Location:

  • Table View, Western Cape (Required)

Work Location: In person

Application Deadline: 2026/01/09

  • Dental Practice Manager

    2 weeks ago

    Table View, Western Cape, South Africa DentiTrader Full time

    Mature well groomed person.Excellent People skills.English & Afrikaans.Own transport.Clear understanding / knowledge/ experience of dental practice operations including the clinical knowledge of Dental treatments.Complete computer literacy that extends to excel spreadsheet knowledge, dealing with correspondence, patient accounts, & quotations.Handling of...

  • Person Centred Care Officer

    2 weeks ago

    Table View, Western Cape, South Africa Netcare Full time

    We provide meaningful careers that connect people with purpose.We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Netcare invites you to be part of our journey.Person centred Health and care focuses on dignity and respect, information sharing, participation...

  • Bookkeeper

    2 weeks ago

    Table View, Western Cape, South Africa RecruitMyMom Full time

    A well -established group of companies is looking for a reliable and detail -oriented Bookkeeper to manage day -to -day transactional accounting across the business. The role involves close collaboration with senior finance and management to ensure accurate financial records, efficient supplier management, and smooth account handling. This is a full -time,...

  • Operations Sales Admin Workflow Co-ordinator

    2 weeks ago

    Table View, South Africa Time Personnel Full time

    **REQUIREMENTS** - Matric, relevant qualification advantageous - Intermediary Excel along with experience with the creating of and process of proformas and sales orders (Pastel) or other accounting software essential - Effective communication skills in English and Afrikaans - Ability to be a solid back up to the sales department - Financial experience to...

  • Invoice Clerk

    4 days ago

    Table View, South Africa Aquatech Plumbing Full time

    The role of the Invoice Clerk/Administrator is to ensure that all administration in the operations unit is attended to timeously. This person in this position must ensure all jobs and requests are worked through timeously and efficiently according to standard operating procedures. **Roles and Responsibilities** - Prepare and submit customer invoices -...

  • Semi-skilled Administration Agent

    2 weeks ago

    Table View, South Africa Yutiliti Full time

    _**Job Title**:_ _Semi-Skilled Administration Agent_ - **Location**:_ _Blouberg, Table View, Cape Town_ - **Type**:_ _Full-Time | Entry-Level  _ - **Salary**:_ _Market Related_ - **About the Role**_ - **Key Responsibilities**_ - _Assist with customer account data entry and updates in CRM systems_ - _Perform document management, filing, and...

  • Semi-skilled Administration Agent

    12 hours ago

    Table View, South Africa Cbit CC Full time

    **Key Responsibilities**_ - _Assist with customer account data entry and updates in CRM systems_ - _Perform document management, filing, and record-keeping _ - _Provide administrative support to team leaders and managers as required _ - _Prepare basic reports for internal tracking_ - _Liaise with other departments (e.g., technical support, billing, sales) to...

  • Front of House

    4 days ago

    Table View, South Africa Aquatech Plumbing Full time

    _**FRONT OFFICE ADMINISTRATOR**_ A well-established group of companies, servicing the building industry (residential, industrial, marine, etc), requires the services of a Front Office Administrator, who will be required to receive and direct guests accordingly. This position is responsible for recording and directing the flow of administrative documentation...

  • Admin Assistant

    7 days ago

    Table View, South Africa Prestige Payrolls Full time

    **Job Type**: Temporary Contract length: 5 months Pay: R7 500,00 per month **Experience**: - Administrative office procedures, practices and equipment: 1 year (preferred) Application Deadline: 2024/10/30

  • Conveyancing Bond Secretaries Required in Tableview

    2 weeks ago

    Table View, South Africa Miltons Matsemela Full time

    In search of x2 Conveyancing Bond Secretaries for busy Conveyancing Firm in Tableview. **Must have experience in FNB and/or Standard Bank mortgage bonds!!** **Duties and responsibilities**: - Bond cancellations and registration of new mortgage bonds - Preparing files accurately and according to detailed specifications - Compiling compliance packs - FICA...

  • Financial Administrator

    1 week ago

    Table View, Western Cape, South Africa Edge Personnel (Pty) Ltd Full time

    A leading company based in Killarney Gardens, is looking for an experienced Financial Administrator to join their dynamic team. The main purpose of this position is to perform financial / administrative duties in an office setting to ensure the smooth functioning of the administrative operations. Your responsibilities will encompass various tasks along with...

  • Assistant Conveyancing Secretary

    4 days ago

    Table View, South Africa Miltons Matsemela Full time

    Assistant Conveyancing Secretary (Transfers) required for busy Conveyancing Firm in Table View. **Start date**: As soon as possible **Duties and responsibilities**: - Draft new file letters, including questionnaires and FICA listing - Prepare and consolidate FICA requirements - Attend to initial proforma accounts - Draft Power of Attorney - Type draft...

  • Cancellations & Retentions Agent

    2 days ago

    Table View, South Africa Cbit CC Full time

    **Role Overview** **Key Responsibilities** **Cancellations Management** - Guide customers through the cancellation process professionally and empathetically - Process service terminations in internal systems and issue final confirmations - Review contractual terms, notice periods, and ensure accurate billing closure **Retention & Client Engagement** -...