Assistant Conveyancing Secretary

1 week ago

Table View, South Africa Miltons Matsemela Full time

Assistant Conveyancing Secretary (Transfers) required for busy Conveyancing Firm in Table View.

**Start date**: As soon as possible

**Duties and responsibilities**:

- Draft new file letters, including questionnaires and FICA listing
- Prepare and consolidate FICA requirements
- Attend to initial proforma accounts
- Draft Power of Attorney
- Type draft deeds
- Flysheet letters
- Ensure files are ready for middle prep by conveyancer
- Draft documents and ensure files are ready for appointments
- Arrange appointments for clients
- Coordinate delivery of original Title Deeds including sending documents to other branches and arrange for collection, scan copies into the folder, cover letters, arrange courier and inter-office logistics, prepare documents for submission into the vault
- Open matters on Lexis as and when is necessary
- Assist clients with Lexis at inception, queries on login, passwords
- Perform Deeds Office searches for agents and ordering Title Deeds via Lexis
- Collect and sign for post, by hand / courier, Docex
- Attend to rates refunds
- Arrange lodgement of documents at the Deeds Office, link, enter into LawDeed and capture fees

**Requirements**:

- Matric essential
- Proficiency in AJS and Lexis Convey
- Proficiency in English (i.e.: verbal and written)
- 2-3 years’ proven experience in a professional industry
- Excellent interpersonal skills
- Takes ownership of daily tasks and duties
- Strong administration and organizational skills
- Punctual
- Takes initiative

**Job Types**: Full-time, Permanent

Pay: R20 000,00 - R23 000,00 per month

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