Full-Time / Part-Time Real Estate Executive Virtual Assistant (Remote)

**OPEN TO FILIPINO CITIZENS CURRENTLY RESIDING IN THE SOUTH AFRICA**

IMPORTANT PLEASE READ THE FULL JOB DESCRIPTION, RESPONSIBILITIES, AND QUALIFICATIONS BEFORE APPLYING.

Job Title: Full-Time / Part-Time Real Estate Executive Virtual Assistant (Remote)

Pay: USD $5 per hour

Job Summary:

We are looking for a highly organized, proactive, and detail-oriented Real Estate Executive Assistant to support a busy real estate professional. This role is perfect for someone with strong administrative skills, excellent follow-through, and familiarity with real estate tools and workflows.

You will be responsible for managing the CRM, maintaining client records, coordinating follow-ups, preparing emails, scheduling tasks, conducting research, setting up property searches, and supporting daily operations.

OUR IDEAL CANDIDATE:

- Has prior experience in real estate VA work or general executive assistance

- Organized, detail-oriented, and excellent at managing tasks and follow-ups

- Familiar with CRM systems and database management

- Strong English communication skills (verbal and written)

- Can create SOPs, workflows, and documented processes

- Takes initiative, solves problems, and follows through without being micromanaged

- Understands real estate admin tasks such as coordinating photography, preparing listings, and managing property information

- Not necessarily a transaction coordinator, but having knowledge is a plus

- Professional, reliable, and committed to long-term growth

- Having a background in marketing is a plus but not required

Key Responsibilities:

*Admin & Executive Support

- Manage calendar, reminders, and task lists for the agent

- Track deadlines, commitments, and follow-ups to ensure nothing is missed

- Draft and send emails, prepare communication templates, and handle basic correspondence

- Conduct research projects as needed (properties, neighborhoods, vendors, etc.)

*CRM & Database Management

- Maintain and organize CRM records (notes, tags, updates, client info)

- Input call notes, meeting notes, and lead details accurately

- Set follow-up reminders and ensure timely outreach

- Clean, update, and monitor the database regularly

*Real Estate Specific Tasks

- Set up property searches for buyers

- Update property information, listing data, and client details

- Schedule photography, showings, inspections, vendor visits, etc

- Assist with pre-listing preparation and coordination

- Support the agent by keeping all client tasks and steps on track

*Operations & Process Building

- Create SOPs, documentation, and workflows to streamline operations

- Maintain organized internal folders and digital systems

- Suggest improvements to increase efficiency and productivity

Qualifications

- At least 1 year of experience as a Real Estate VA, Executive Assistant, Admin Assistant, or similar role

- Familiarity with real estate tools like:

CRM systems (KVCore, FollowUpBoss, BoomTown, etc. — experience with any CRM is acceptable)

- MLS or property search tools (experience preferred but not required)

- Excellent English communication skills

- High attention to detail and strong organizational abilities

- Ability to work independently in a remote environment

- Stable and reliable work habits

Requirements:

- Reliable laptop or desktop

- Fast and stable internet connection

- Ability to work with U.S. time zone alignment (partial or full overlap)

Job Details

Work Schedule: 20 or 40 hours per week

Pay: USD $5 per hour (starting)

Job Types: Full-time or Part-time

Benefits:

100% work-from-home setup

Supportive team and room for growth

Long-term, stable working relationship

PTOs

If you're a reliable, organized, and proactive professional who loves keeping real estate operations running smoothly, we want to hear from you

Job Types: Full-time, Part-time

Pay: From R88,00 per hour

Expected hours: 20 – 40 per week

Work Location: Remote