Administration Assistant

2 days ago


Richards Bay, KwaZulu-Natal, South Africa Hire Resolve Full time R120 000 - R180 000 per year

Hire Resolve's client is seeking a proactive Administration Assistant & Customer Liaison to join their team in Richards Bay. This role is responsible for overseeing staff duties—both weighbridge and operational—when a site supervisor is unavailable.

Key Responsibilities:
  • Maintain stock accountability by generating and distributing reports to customers.
  • Manage office supplies and ensure efficient office operations.
  • Ensure sufficient staffing for the weighbridge.
  • Oversee the cleanliness of weighbridges and verify accurate FEL readings when checking scales.
  • Address and resolve technical or staff-related issues.
  • Perform ad hoc duties as assigned by management.
  • Scan and upload RMTS documents to the core drive.
  • Conduct site visits across three locations to ensure operational efficiency, including printer functionality and necessary maintenance.
  • Supervise operators during train loading.
  • Ensure FELs are refueled and checked at the weighbridge before train loading.
  • Provide guidance to weighbridge operators, ensuring they adhere to operational procedures.
  • Assist employees with clocking system issues and handle the distribution of release documents to Transnet.
  • Validate and correct weighbridge data, ensuring accurate records.
  • Maintain and track the weighbridge roster.
  • Coordinate the cleaning schedule for weighbridges in collaboration with Sandi.
  • Scan and archive customer load-out tickets.
  • Serve as the primary point of communication for customers.
Requirements:
  • Degree/Diploma in Administration.
  • Knowledge of Power BI (ability to generate reports and input data).
  • Proficiency in MS Excel (data reading and manipulation).
  • Strong communication skills.
  • Excellent command of the Microsoft Office Suite and related software.
  • Exceptional attention to detail.
  • Strong organizational and coordination skills.
  • Commitment to customer service excellence.

This role is ideal for someone who thrives in a fast-paced environment and is capable of multitasking across administrative and operational functions.

Contact Hire Resolve for your next career-changing move.

  • Salary: negotiable.
  • Our client is offering a highly competitive salary for this role based on experience.
  • Apply for this role today, contact Rachel van Dyk at Hire Resolve or on LinkedIn
  • You can also visit the Hire Resolve website:   or email us your CV:  [email protected]

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.



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