Facilities Administrator

2 weeks ago

Cape Town, South Africa Stowe Holdings (PTY) LTD Full time

Are you a detail-oriented professional with a passion for ensuring smooth facility operations? Stowe is seeking a dedicated Facilities Administrator to join our team and oversee administrative and operational duties across the JHB, Bloem, and KZN regions.

**Job Purpose**:As a Facilities Administrator, you will play a crucial role in daily facilities inspection, maintenance coordination, resource allocation, vendor administration, and compliance with health and safety regulations.

**Key Responsibilities**:
**Resource Allocation, Provincial Coordination (40%)**:

- Allocate resources for optimal maintenance.
- Administer the ordering and issuing of tags for office security.
- Monthly consumable orders and counting for assigned regions.
- Participate in asset register compilation and updates.

**Vendor Administration and Budget Administration (35%)**:

- Coordinate external maintenance vendor visits.
- Obtain quotes and compile documentation for vetting.
- Create Purchase Requisitions (PRs) and manage budget data.
- Act as a liaison with vendors, collating data for procurement processes.

**Compliance and Safety Emergency Response (10%)**:

- Ensure personal compliance with health and safety regulations.
- Report non-adherence to relevant standards.
- Contribute to safety incident investigations and reporting.
- Monitor office maintenance, report defects, and complete inspections.

**Travel and Reporting (10%)**:

- Administer flights, accommodation, car hire, petty cash, and credit card top-ups.
- Complete recon reports for keys, tags, water, stationery, and stock requisition.

**Continuous Improvement (5%)**:

- Contribute ideas for efficiency improvements in facility administration.
- Assist in staging and rearranging offices for an improved work environment.

**Competencies/Skills Required**:

- Attention to detail.
- Customer orientation.
- Stakeholder management.
- Prioritizing and multitasking.
- Initiative and self-motivation.
- Interpersonal relationships.
- Professionalism.
- Good written and verbal communication skills.
- Good time-administration.
- Technical skills.

**Minimum Requirements**:

- Certificate or relevant Facilities Administration/Management.
- 2-3 years of experience in facilities administration or a related field.
- Proven experience in facilities administration.
- Knowledge of building systems, codes, and regulations.
- Strong organizational and problem-solving skills.
- Excellent communication and interpersonal abilities.

**Job Types**: Full-time, Permanent

Application Deadline: 2023/12/18

Pay: R8 000,00 - R10 000,00 per month

**Education**:

- Certificate (required)

**Experience**:

- facilities administration: 2 years (required)
- vendor administration: 2 years (required)
- asset register administration: 1 year (required)

Work Location: In person

Application Deadline: 2025/05/16

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