Facilities Administrator

Facilities Administrator

As a Facilities Administrator, you will be responsible for providing comprehensive support to the business by building strong relationships with key stakeholders and focusing on maintaining trackers, procuring good and services, overseeing building maintenance and managing projects. You will report directly to the Business Support & Transport manager. 

Sigma Family

At Sigma, we stand out and have now been acknowledged 3 years in a row by the Sunday Times as one of the Best Places to Work - voted by our people.

Our core mission is to #ImproveEverythingAlways, with a strong focus on our people. That's why we are seeking exceptional individuals to join us and represent our clients, delivering top-tier customer service across various industries

What being a part of the Sigma Family means for you

 Career development and opportunities to apply for internal promotions following your probationary period.

 Monthly, Quarterly and Annual awards with marvelous prizes.

 Resources such as the Employee Assistance Program (EAP) and Mental Health First Aiders to support you when life might not be going quite as you expected.

 Receive a tree in the Sigma Forest when you pass probation. This will allow you to review how your tree is reducing your carbon footprint.

 Medical Insurance – Covers doctor visits, optometrist appointments and dental assistance, funeral cover, Group Life Cover, which are all Free from the Sigma Family to you.

 Transportation Benefits – Accommodate making your traveling journey to work easier with the amazing shuttle services that we offer our employees.

 Join communities and collaborate with your colleagues on our internal Social Media platform.

 The opportunity to be a part of an equal, diverse, and inclusive workplace – all amazing people are welcome in the Sigma Family.

What Your Day-to-Day Will Look Like:

You will be responsible for developing, monitoring, coordinating and implementing the company's processes while liaising with the facilities team to ensure the highest level of service delivery to the staff. You will manage, distribute and monitor office supplies. You will maintain a clean and orderly reception area. You will oversee lockers, including procurement, allocation and tracking. You will handle asset control including tracking and issuing equipment. You will assist with liaising and addressing requests from the landlord. You will support facility and maintenance tasks, including arranging callouts as needed. You will supervise onsite work teams and contractors as required.

You will allocate and manage access control in compliance with company and landlord standards. You will have general oversight of soft services on the site including but not limited to cleaning and security teams. You will coordinate and track parking bay assignments. You will address facility emergencies promptly. You will demonstrate flexibility to work across multiple sites. You will promote health and safety culture within the business. You will handle all transport-related inquires. You will oversee booking applications for new joiners, movers and leavers. You will coordinate staff pick-up and drop-off times. You will follow established procedures for addressing complaints related to onsite pick-ups and drop-offs.

What Amazing People Will Bring to the Role:

You have excellent experience working within the Facilities environment. You have strong collaboration and teamwork skills. You pay attention to detail. You have great problem-solving and decision-making skills. You have excellent communication and interpersonal skills with great interaction. You have excellent organizational and multitasking abilities.

You have a high level of confidence and integrity. You are a team player with a positive can-do attitude. You have unquestionable willingness and desire to learn, grow and develop within the Facilities and Transport department. You have the ability to work under press in an everchanging environment. You are self-motivated and deadline orientated.

Requirements:

• You have a Matric (Grade 12) or equivalent qualification
• Administrative Diploma/equivalent is advantageous
• Previous experience within in similar role (advantageous)
• You have 2 - 3 years' experience completing administrative duties
• Proficient skills in the use of Microsoft Office products, particularly Excel
• You can display a strong sense of resilience whilst under pressure
• You have a good command of the English language (written and verbal)
• You are confident and thrive in pressured environments

Simple and Straight Forward Recruitment.

We don't see the value in making candidates jump through hoops. Once we receive your application via ICIMS, if you meet all relevant criteria as stipulated on the advert, we'll proceed with further shortlisting & start your application process.

If you like the sound of being part of the Sigma Family, then don't wait and get applying