Facilities Administrator

5 days ago

Nelson Mandela Bay Eastern Cape, South Africa Eduvos Full time

**Job Advert Summary**:
**Eduvos **is looking to hire the services of a **Facilities Administrato**r at our **Nelson Mandela Bay** campus on a permanent basis.

**Type of Position**:

- Permanent

**The Position**:

- To provide administrative support to the Campus Facilities team, supporting service delivery to Eduvos by striving for transactional excellence.

**Minimum Requirements**:
**Minimum qualification**:

- Grade 12
- National Diploma or relevant qualification in facilities /property environment will be an advantage.

**Experience**:

- At least two years’ experience in an administrative role
- Previous experience in property / facilities will be an advantage
- Previous health and safety training (fire, first aid, SHE)

**Duties and Responsibilities**:
**Responsibilities**:
As the Facilities Administrator you will be primarily responsible for the following:

- Provide general administrative services, e.g. data capturing, filing, recordkeeping, etc.
- Provide operational support to the business in terms of day-to-day maintenance activities
- Act as Health and Safety Co-ordinator and ensures that all relevant aspects are adhered to by relevant parties
- Complete OHSA reporting
- Update and monitor equipment inspection matrix
- Maintain a record of all health and safety appointments and certification
- Contractor service level monitoring (Security, Cleaning, Maintenance)
- Support other departments with special projects / annual events (open day, induction, enrollment, parent evenings, etc.)

**Functional and Behavioural Competencies**:
**Functional competencies**:

- Practical knowledge of basic administrative duties, e.g. filing, data capturing, etc.
- Proficient in Microsoft Office Suite
- Basic understanding of OHSA
- Previous knowledge and utilisation of a facilities management solution will be advantageous i.e. Pragma

**Behavioural competencies**:

- Leadership
- Initiative and responsibility
- Constructive teamwork
- Effective communication (verbal and written)
- Analysis and judgment / problem solving
- Systematic approach (planning and organising)
- Execution - detail orientated

**Unique Working Conditions**
- Must be available to assist on-site outside normal business hours in emergencies
- Will be required to drive for business purposes (own vehicle)
- Assist campus on Open Days and events
- Managing campus cleaning team

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