Administrative Officer

3 days ago

Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:

- DEPARTMENT OF FINANCE: STUDENT ACCOUNTS
- ADMINISTRATIVE OFFICER (ONE-YEAR CONTRACT APPOINTMENT)
- PEROMNES POST LEVEL 10- _
- _ The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._- JOB PURPOSE:

- The purpose of this position is to perform an effective and efficient administration of pay-outs to students and sponsors, reviewing memorandum of agreement and directly contribute to service delivery to stakeholders (Students, Parents, Colleagues and Sponsors).- RESPONSIBILITIES:

- Pay-out:

- Do Approval 1 for monthly scheduled pay-outs and refunds on the PeopleSoft system to students;- External bursaries:

- Award and disburse funds for National Research Funds per journals received into the student account;
- Verify posted students' transactions into students' accounts;
- Reverse funds disbursed from the student account per the National Research Funds journal;
- Provide sponsors and students with students' accounts and results;
- Add SPl financial block on student account;- Follow up on outstanding fees:

- Follow up with sponsors regarding unallocated deposits and overdue invoices;
- Follow up with sponsors and students regarding overdue tuition fees;- Payment arrangement:

- Capture payment arrangement forms on Peoplesoft system;- Memorandum of Understanding or Agreement:

- Prepare/ format Memorandum of Understanding or Agreement with sponsors;- Registration process:

- Lift REl financial block on the student account at the beginning of the academic year;- Ad hoc Duties:

- Prepare quotations;
- Compile item type request file per academic plan and modules.
- Financial environment, preferably in student administration.- MINIMUM REQUIREMENTS:

- Relevant National 3-year Diploma;
- Two years of experience in:

- Financial environment, preferably in student administration.-
- OR- Grade 12;
- Four years’ experience in:

- Financial environment, preferably in student administration.- REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Knowledge of:

- Applied knowledge of Peoplesoft;- Technical competencies:

- Financial administration;- Behavioural competencies:

- Ability to pay attention to details;
- Ability to work under pressure and independently;
- Ability to meet deadlines;
- Must be pro-active in work environment;
- Analytical skills;
- Communication skills (verbal and written).- ADDED ADVANTAGES AND PREFERENCES:- Administration of student refunds;
- Administration of bursaries;
- Experience in Higher Education environment. The all-inclusive remuneration package for this contract position will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines.- A comprehensive CV;
- Certified copies of qualifications;-
- CLOSING DATE: 17 November 2025-
- _ The University of Pretoria is committed to equality, employment equity and diversity._
- _ The University of Pretoria reserves the right to not fill the advertised positions._

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