Office Administrator

7 days ago

Pretoria, Gauteng, South Africa 6149cf10-3b23-4055-9b42-ae58388f39fb Full time R150 000 - R250 000 per year
Administrative Officer

Our client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks.

Location: On-site, office based in Pretoria.

Type: Full-time

Salary offered: Roughly R15 000 CTC per month (dependent on experience)

What you'll do
  • Inbound & Records: Receive raw materials, packaging, and related items; capture receipts accurately in the food safety management system (FSMS) and internal trackers.
  • Stock Control (Retail): Monitor on-site retail inventory; reconcile counts and resolve variances.
  • Finance Admin: Capture supplier invoices; generate retail invoices; assist with reconciliations, resolve invoice queries, process credits, returns, and stock replacements.
  • Front Office: Manage reception, welcome visitors, and maintain sign-in/FSMS compliance records.
  • Office Ops: Handle general office duties and purchasing; keep supplies and documentation organised.
  • Communication: Draft letters and manage day-to-day admin correspondence.
  • Sales Support: Assist retail representatives with admin tasks and sourcing of marketing materials.
  • FSMS Support: Prepare documentation for new raw materials; maintain up-to-date FSMS records.
  • Basic HR Admin: Provide entry-level HR administrative assistance as required.
Requirements
What you'll bring
  • Strong administrative skills with exceptional attention to detail.
  • Ability to solve problems independently and manage priorities without close supervision.
  • Professional written and verbal communication.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience with FSMS and/or inventory management systems (advantageous).
  • Fully literate with strong reading and writing ability.
  • Own reliable transport.
  • Full-time, on-site availability.
You'll thrive here if you
  • Enjoy variety and context-switching across operations, finance admin, and office management.
  • Take ownership, follow through on tasks, and keep clean, audit-ready records.
  • Bring a service mindset to colleagues, suppliers, and visitors alike.

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